JOB PURPOSE
The HRIS Graduate Trainee is responsible for assisting with administrating, maintaining, and optimizing the organization's Human Resources Information System (HRIS). This role involves supporting the effective use of the HRIS to manage employee data, streamline HR processes, and contribute to strategic HR initiatives. The HRIS Graduate Trainee will collaborate with HR, IT, and other departments to ensure data accuracy, generate reports, and provide technical support and training under supervision.
OBJECTIVES
Data Integrity: Assist in ensuring the accuracy and completeness of employee data within the HRIS.
System Optimization: Support efforts to enhance the functionality and efficiency of the HRIS through regular updates and process improvements.
User Support: Provide technical and training assistance to HR staff and other system users.
Compliance: Help ensure the HRIS complies with all relevant legal, regulatory, and organizational standards.
Reporting and Analytics: Assist in generating accurate and timely HR reports and analytics to support decision-making.
TRAINING AREA OF RESPONSIBILITY
System Administration
Assist in managing and maintaining the HRIS, ensuring it is up-to-date and fully operational.
Support regular system audits and help troubleshoot issues.
Data Management
Help ensure the accuracy and completeness of employee data.
Assist in implementing and enforcing data entry standards and procedures.
User Support and Training
Provide technical support to HR staff and other system users under supervision.
Assist in developing and conducting training sessions for new and existing users.
Reporting and Analytics
Assist in developing, generating, and distributing HR reports and dashboards.
Support HR data analysis to identify trends and aid in HR decision-making.
Process Improvement
Identify and suggest opportunities to improve HR processes through better use of the HRIS.
Collaborate with HR and other departments to streamline workflows and improve system utilization.
Compliance and Security
Help ensure HRIS compliance with data privacy laws and regulations.
Assist in implementing and monitoring security protocols to protect sensitive HR data.
JOB COMPETENCIES – SKILLS, KNOWLEDGE AND ATTRIBUTES
Behavioral Competencies
Self-Starter
Solution and delivery focused
Experimental and Innovative
Professional Attributes
Analytical Skills
Attention to Detail
Communication Skills
Customer Service Orientation
Project Management
Confidentiality
QUALIFICATIONS AND EXPERIENCE
Essential Requirements
Education: Bachelor's degree in information technology or related field
Experience: 1 year of experience in a similar role.
Experience with HRIS platforms will be an added advantage.
Desirable Requirements
Proficiency in HRIS software and tools.
Strong understanding of HR processes and best practices.
Advanced skills in MS Excel and other data analysis tools.
WORKING CONDITIONS AND SPECIAL REQUIREMENTS
Working Hours: 8am to 4:30pm Monday to Friday. Expected to work long hours from time to time.
Duration of Employment: 12 months Performance-based Fixed Term Contract.
Thank you for your application. If your qualifications align with our requirements, we will contact you soon to discuss the next steps. Please note that only shortlisted candidates will be contacted. If you do not hear from us within four weeks, consider your application unsuccessful.
Job Type: Full-time
Education:
Bachelors (Required)
Experience:
HR Information Systems software and tools: 1 year (Required)
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