Job Summary Keep all personnel HR administration and files up to date and support and advise the management or staff members about HR related requests. To provide HR support to management and staff and assist with the implementation of HR policies and procedures within the company. Advise, assist and support the various departments within the company on HR related matters.Responsibilities Prepare payroll documents for all staff membersEnsure accurate and complete documenting of attendance register working hours including the overtime hours, allowance of night shifts and all other particularsManage the KWMF payroll and administrationEnsure accurate and complete documenting of leave and sick notesEnsure all information of new employees is submitted to payroll administration including take on sheets and any other relevant documentationEnsure that all EPWP reports are submitted to the City of TshwanePersonnel AdministrationEnsure that in conjunction with the Training Manager that a record of all inductions on new personnel is carried out by the relevant departments in order to ensure that they are effective in their appointed positionsAssist and report on every injury on dutyOversee the processing of all WCA claims and ensure that the cycle is completed and the company has submitted all documentation in order for claims to be finalisedEnsure that the personnel filing system and all other HR records are maintained and updated as per the company standardEnsure that all documentation for new employees is completed correctly and filed accordinglyProcess and manage the leave applications and records of all personnel and ensure that the information is sent to payroll at the appointed time each monthProvide administrative support to the National HR Manager, as well as the HR departments of the different regions where applicable and where necessaryAssist and resolve payroll queries in conjunction with line managersAttend to confirmation of employment enquiries in line with the Protection of Personal Information ActEnsure that the organogram for each region is up to date and accurateEmployee RelationsAdvise and assist line management and staff on the procedures and guidelines of the code of conduct and company policiesProvide advice and support to all staff, management and supervisors on HR related queries and issuesEnsure that staff and line management are aware of the company values and that these values are incorporated into the day-to-day operations of the companyEnsure that the company values are upheld and where there is any discrepancy between management conduct and the companys values, that this is reported to the National HR ManagerSchedule disciplinary hearingsManage all documentation with regards to the filing and record keeping of notifications and outcomes of disciplinary hearings and ensure that the relevant manager carries out the procedure with regards to the notifications and outcomesInvestigate, facilitate and chair all grievance proceedingsComplianceEnsure that the management and staff adhere to all legislation regarding the Basic Conditions of Employment Act, Labour Relations Act, Employment Equity Act, Skills Development Act as well as any other applicable legislationEnsure that management and staff have access to all the company policies and that all procedures and practices within the company are in line with policy guidelinesTo report to the National HR Manager on compliance gaps within the company, including anything that could pose potential financial or legal risk to the companyRecruitment and SelectionTo ensure that recruitment and selection procedures are in line with the companys policy on recruitment and selectionTo assist with the arrangement of interviews, the interviewing of candidates, and providing feedback to candidatesEnsure that adverts, interviews and scoring is recorded and kept on fileEnsure that the recruitment process supports the companys EE planRequirementsGrade 12 and HR related diploma/ degreeMinimum 5 years working experience in the HR fieldKnowledge of the relevant South African labour legislationHigh proficiency in Microsoft OfficeValid code 8 drivers licenseMust be well presented, professional and have excellent communication skillsEmployment will be implemented in accordance with the Employment Equity Act.Only Applicants considered for the role will be contacted.Closing date: 30th September 2024Should you wish to apply, please follow the online application process.
