Employment Equity
Ø
Assist with
compilation and submission of the EE reports to the Department of Labour
annually by deadline date.
Ø
Form & Chair
the EE committee
Ø
Organize and plan
quarterly EE meetings
Ø
Minute and
distributed meeting minutes
Ø
Ensure usage of
the EE module on Sage Payroll
Workplace Skills Plan and Annual Training Reports
Work closely
with the Training & Development Officer and:
Ø
Assist with the
compilation and submission of the online reports to Seta
Ø
Planning and
organizing training
Ø
Application of
Learnerships via the Pivotal section of the online submission
Ø
Ensure usage of
the SD module on Sage payrollRecruitment Process
Follow the
full recruitment system, including PPA and fingerprinting
Ø Oversee the co-ordination of recruitment
throughout the company.
Ø Set Up Interviews
Ø Conduct Interviews
Ø Ensure that Job Advertisements are placed in the various media
Ø Ensure that Internally adverts are sent out
Ø Compile
a comprehensive Recruitment Data Base from CV's received
Ø Conduct
Reference Checks
Ø Conduct
Exit Interviews
Induction Process
Ø Maintain and Follow the Induction process within the organization
Ø Training of the Induction process
Ø Ensure that the induction schedule is signed and returned
BEE Compliance & Implementation
Ø
Assist the
National HR Manager in the preparation of the BEE verification audit file on
all Elements of the Scorecard
Ø
Active
Involvement of all Elements of the
scorecard
Ø
Must have full
understanding of current BEE Legislation and requirements
General Human Resources Duties
Ø
Drafting of
Letters of Appointments & Job Descriptions
Ø
Ensure that the
necessary counselling is given or arranged to the staff when necessary.
Ø
Ensure effective
communication with the employees
Ø
Ensure effective
mentoring of employees when necessary
Ø
Input in Drafting
of Policies and Procedures
Ø Monitors company policy and procedures in line with group policy and
prevailing legislation.
Ø Maintaining of KPI's and Performance Appraisals system
Ø Ensure all staff receive performance
appraisals in accordance with company policy and monitor accordingly.
Ø Maintain a succession plan for all
departments
Ø Attend daily Operations meetings
Ø Must be up to date with current and
prevailing labour legislation
Ø Ensure that all policies and procedures are
authorized by the Senior HR Manager, prior to be distributed to employees.
Ø Have valid input for the monthly Newsletter,
this must be submitted timeously.
Ø Ensure that the Newsletter is ready for
distribution, by deadline date.
Ø Ensure that the Employee of the Month
nominations are received timeously. Confirm file checks on these nominations
and then consult with Snr HR Manager and HOD's to finalise the winner.
Ø Assist Senior HR Manager with compiling the
summarised report to Senior Management of the business on a monthly basis.
Ø Ensure that a weekly HR report is sent to
management
Ø Ensure criminal checks are done for new
employees in advance
Ø Ensure criminal checks are conducted for all
existing employees every 2 years
Ø Ensure Daily Labour costs are done and
submitted
Ø Manage the Time & Attendance system
Ø Manage the on site Clinic
Ø Implement Wellness initiatives
Ø Arrange counselling for employees when
required
IR
Ø Deal
with all performance, grievance and IR related issues in a legally compliant
and professional way
Ø Conduct
all investigations regarding theft and other disciplinary issues
Ø Issue
the relevant Disciplinary action and documentation
Ø Arrange
and sit in disciplinary hearings
Ø Ensure
that all IR related employee documents are signed and are in the employees
file.
Ø Preparation
of Notice to attend a hearing, absconsion, written warnings etc.
Ø Notify
all necessary people including the employee of the findings
Ø Attend
CCMA/BC cases on behalf of the company
Ø Ensure
De-Merit Point Warnings are Issued
Ø Ensure
Alert Warning on points are issued
Ø Attend
Union Meetings
Ø Investigate
the daily absenteeism and issue the necessary disciplinary actions
Payroll
Management
Ø Ensure
management of the JNB payroll:
Ø Payroll is
captured
Ø Deadline
dates are met.
Ø Ensure
payslips are printed and distributed monthly
Ø Ensure that all payroll
related filing is done monthly
Ø Ensure
that all employee files are up to date
Ø Prepare
all 3rd party payments and schedules by deadline dates, but not limited to the
following:
Ø Garnishee's
Ø Maintenance Orders
Ø Funeral Contributions
Ø Union Contributions
Ø Bargaining Council Contributions
Ø Provident Fund Contributions
Ø Ensure
that all third party preparations are submitted to finance timeously for
payments.
Ø All
terminated employees files need to be archived.
Ø Ensure
regular Employee file checks are done
Ø Ensure
submission of electronic UIF declarations and claims via U-filing
Ø Ensure
submission of all injuries on duty via the online portal
Ø Ensure
that the yearend OID report is submitted to finance for payments
Ø Ensure
that the monthly leave report is monitored and further submitted to
Ø The
finance department
General
Ø To observe
all safety rules and procedures.
Ø To ensure
that all equipment and materials are not left in dangerous state.
Ø To ensure
all HSE rules & procedures are followed and hazards/near miss and accidents
are properly reported.
Ø To raise
any work-safety hazard when participating in HSE meetings or Risk Assessment.
Ø Any other
reasonable task that may be required by management
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