Newrest is a Multi-Sector Catering Company with 40,000 employees in 54 countries.
Labor Employment Equity Ø Assist withcompilation and submission of the EE reports to the Department of Labourannually by deadline date.
Ø Form & Chairthe EE committee Ø Organize and planquarterly EE meetings Ø Minute anddistributed meeting minutes Ø Ensure usage ofthe EE module on Sage Payroll Workplace Skills Plan and Annual Training Reports Work closelywith the Training & Development Officer and: Ø Assist with thecompilation and submission of the online reports to Seta Ø Planning andorganizing training Ø Application ofLearnerships via the Pivotal section of the online submission Ø Ensure usage ofthe SD module on Sage payrollRecruitment Process Follow thefull recruitment system, including PPA and fingerprinting Ø Oversee the co-ordination of recruitmentthroughout the company.
Ø Set Up Interviews Ø Conduct Interviews Ø Ensure that Job Advertisements are placed in the various media Ø Ensure that Internally adverts are sent out Ø Compilea comprehensive Recruitment Data Base from CV's received Ø ConductReference Checks Ø ConductExit Interviews Induction Process Ø Maintain and Follow the Induction process within the organization Ø Training of the Induction process Ø Ensure that the induction schedule is signed and returned BEE Compliance & Implementation Ø Assist theNational HR Manager in the preparation of the BEE verification audit file onall Elements of the Scorecard Ø ActiveInvolvement of all Elements of thescorecard Ø Must have fullunderstanding of current BEE Legislation and requirements General Human Resources Duties Ø Drafting ofLetters of Appointments & Job Descriptions Ø Ensure that thenecessary counselling is given or arranged to the staff when necessary.
Ø Ensure effectivecommunication with the employees Ø Ensure effectivementoring of employees when necessary Ø Input in Draftingof Policies and Procedures Ø Monitors company policy and procedures in line with group policy andprevailing legislation.
Ø Maintaining of KPI's and Performance Appraisals system Ø Ensure all staff receive performanceappraisals in accordance with company policy and monitor accordingly.
Ø Maintain a succession plan for alldepartments Ø Attend daily Operations meetings Ø Must be up to date with current andprevailing labour legislation Ø Ensure that all policies and procedures areauthorized by the Senior HR Manager, prior to be distributed to employees.
Ø Have valid input for the monthly Newsletter,this must be submitted timeously.
Ø Ensure that the Newsletter is ready fordistribution, by deadline date.
Ø Ensure that the Employee of the Monthnominations are received timeously.
Confirm file checks on these nominationsand then consult with Snr HR Manager and HOD's to finalise the winner.
Ø Assist Senior HR Manager with compiling thesummarised report to Senior Management of the business on a monthly basis.
Ø Ensure that a weekly HR report is sent tomanagement Ø Ensure criminal checks are done for newemployees in advance Ø Ensure criminal checks are conducted for allexisting employees every 2 years Ø Ensure Daily Labour costs are done andsubmitted Ø Manage the Time & Attendance system Ø Manage the on site Clinic Ø Implement Wellness initiatives Ø Arrange counselling for employees whenrequired IR Ø Dealwith all performance, grievance and IR related issues in a legally compliantand professional way Ø Conductall investigations regarding theft and other disciplinary issues Ø Issuethe relevant Disciplinary action and documentation Ø Arrangeand sit in disciplinary hearings Ø Ensurethat all IR related employee documents are signed and are in the employeesfile.
Ø Preparationof Notice to attend a hearing, absconsion, written warnings etc.
Ø Notifyall necessary people including the employee of the findings Ø AttendCCMA/BC cases on behalf of the company Ø EnsureDe-Merit Point Warnings are Issued Ø EnsureAlert Warning on points are issued Ø AttendUnion Meetings Ø Investigatethe daily absenteeism and issue the necessary disciplinary actions Payroll Management Ø Ensuremanagement of the JNB payroll: Ø Payroll iscaptured Ø Deadlinedates are met.
Ø Ensurepayslips are printed and distributed monthly Ø Ensure that all payrollrelated filing is done monthly Ø Ensurethat all employee files are up to date Ø Prepareall 3rd party payments and schedules by deadline dates, but not limited to thefollowing: Ø Garnishee's Ø Maintenance Orders Ø Funeral Contributions Ø Union Contributions Ø Bargaining Council Contributions Ø Provident Fund Contributions Ø Ensurethat all third party preparations are submitted to finance timeously forpayments.
Ø Allterminated employees files need to be archived.
Ø Ensureregular Employee file checks are done Ø Ensuresubmission of electronic UIF declarations and claims via U-filing Ø Ensuresubmission of all injuries on duty via the online portal Ø Ensurethat the yearend OID report is submitted to finance for payments Ø Ensurethat the monthly leave report is monitored and further submitted to Ø Thefinance department General Ø To observeall safety rules and procedures.
Ø To ensurethat all equipment and materials are not left in dangerous state.
Ø To ensureall HSE rules & procedures are followed and hazards/near miss and accidentsare properly reported.
Ø To raiseany work-safety hazard when participating in HSE meetings or Risk Assessment.
Ø Any otherreasonable task that may be required by management Perfil Qualifications · Grade 12 · Diploma in HR Management · HR Degree will be an advantage · Certificate in Industrial Relations will be an advantage · Driver's Licence and Own vehicle Experience · 3 Years' Experience Skills · Communication · Organizational Development · Planning & Organization · Employee Engagement · Leadership · Employee Relations Competencies · Ethical Approach · Professional Approach · Confidentiality · Emotional Intelligence, · Integrity · Mentoring
