Job title : Human Resources Analyst -12 months Fixed-Term Contract Job Location : Gauteng, Johannesburg Deadline : January 27, 2025 Quick Recommended Links Jobs by Location Job by industries Summary: This position is accountable for ensuring data integrity is up to standard, accurate and up-to-date throughout systems by providing business intelligence and validating reports with the People team.
Superior Service Delivery Responsible for day-to-day operational delivery for key People processes and applications, spanning across Recruiting, Associate/Manager self-service, Time & Attendance, Payroll, Talent & Learning, Benefits, and Compensation, People Portal, and People Case Management etc.
Provide prompt, courteous and accurate associate support as a primary point of contact for general People queries.
Leverages procedures, policy information, knowledgebase and other reference materials to assist in answering manager inquiries.
Escalates case/inquiry to Tier 2, Payroll, Systems and other areas of People if manager requests more in-depth support in executing a process.
Review processes within the People/Payroll environments and recommend efficiencies to serve the needs of the business more effectively.
Assist in the project and change management of the implementation of new People systems and processes.
Data Integrity Management Complete system transactions to include entering data changes to associate demographics, business unit, salary level, incentives eligibility, benefits, job code and positions, reporting relationships, and various other fields as required for the Group.
Validate and ensure the accuracy of the system data and collaborate with the Group to resolve any discrepancies.
Manage and develop process and policy changes to support data integrity initiatives; manage data integrity projects and provide technical support to enable these initiatives.
Ensure that POPI requirements are implemented and managed effectively through People information.
Adhere to policies, procedures and deadlines; confidentiality maintained at all times, safeguarding of information, ensuring security systems are in place to ensure limited access to information, including security setup of People systems.
Conduct quarterly audits on security access and legislative requirements.
Data Analytics, Reporting & Transformation Develop and implement standard reports and reporting processes to align with key business and statutory reporting requirements.
Implement and propose People metrics to assist in sound business decisions and planning.
Collate data from various systems to create integrated views, provide analysis and expert opinion that can be used to determine business decisions/strategy & influence.
Work with business owners to identify informational needs & develop reporting.
Update organizational structure of business units on systems to ensure accurate alignment of information.
Carry out scenario planning & completion of what if scenarios for risk mitigation, expense management & efficiency.
Extract reports to monitor effectiveness of process and/or data changes.
Ensure reports are run and distributed within the specified time frames; ensure processes are followed to include reporting of data changes within agreed time lines.
Manage the data and communication process to lead up to the annual Engagement survey and results, including other Group surveys and activities.
Provide ad hoc reporting support as requested.
Ensure organizational policies are recorded and version controlled to facilitate updates to existing policies; review policies from time to time to ensure alignment with changes to legislation.
Raise concerns with any master data on People related Systems (VIP, SAP etc) by doing monthly audits.
Track People related Systems (VIP, SAP etc.)
usage.
Updates to master data when required.
Communications and Change Management Provide support for the timely distribution of various mass communications to associates, People teams, business partners, and other recipients as required.
Support the change management activities of the shared services in the Group.
Ensure process changes are communicated, implemented and that data changes are managed within stipulated timelines.
Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.
Provide training/conduct information sessions where necessary to facilitate changes to policies/processes/procedures.
Your qualifications and experience: Undergraduate degree in Human Resources, Computer Science, Financial/Information Management or related field (post graduate degree advantageous) Minimum 5 years relevant People/HR Analyst experience Must have excellent analytical skills and strong problem-solving skills Broad business understanding of People and Payroll Project management and communication skills Advanced Excel skills and proficient in MS Office Suite (i.e.
Outlook, PowerPoint, Word) or related software SAP Model Company and SAGE VIP 300 experience Visio experience an advantage Proficient with or the ability to quickly learn the organizations HRIS, payroll, and similar employee management software Understanding and knowledge of respective HR policies, procedures and processes.
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