NEW EMPLOYMENT AVAILABLE Title: Human Resources Administrator Area: Newcastle Industry: Mining / Construction / Industrial Ref No.: TRG 2176 Salary: Market related TCTC avail/neg Start Date: As soon as possible An opportunity for an experienced HUMAN RESOURCES ADMINISTRATOR is required for permanent employment based in Newcastle. Provide effective, efficient, and economic generalist support to enable the companys strategic goals. Support all levels of management on labour management. Implement and maintain labour-related policies and procedures. Facilitate satisfactory labour relations. Participate in collective negotiations. Maintain Human Resources Department administration and communication. DUTIES & RESPONSIBILITIES: POLICIES AND PROCEDURES Assist HR with the development, planning and implementation of policies and procedures to facilitate effective employee relations. Provide guidance to management and employees regarding legislation, regulations, policies, procedures, and practices related to employee relations matters. COMMUNICATION Attend shop steward and employee representative meetings. Participate in dispute resolution events. Compile and distribute staff briefs and minutes. ADVISORY CAPACITY Advise management with labour relations issues. Act as liaison between employees and management. Interpret managements proposals for union representatives. TRAINING Facilitate training of management and employees on labour relations legislation. Liaising with Service Providers for relevant training. RECRUITMENT AND TAKE-ON OF NEW EMPLOYEES Drafting and placement of advertisements. Arrange competency testing. Reference checks: verifying previous experience, performance, behaviour, and qualifications. Implementation of onboarding documentation. Induction of new staff, Employment confirmation. TERMINATION PROCESS Facilitate, communicate, and action terminations. Prepare exit documents for signature by the employee Issuing of UI19, salary schedule and certificate of service. Monitoring and ensuring that all statutory monies and provident funds are paid. Submit documents to payroll (exit medical and Momentum Provident Fund withdrawal forms). PAYROLL Managing absenteeism and late arrivals on the Netrec T/A system for payroll according to deadlines. Processing and filing of leave and other forms. Payslip checking and no hour report. Printing and issuing payslips. Attend to payroll-related queries of employees. Attend to provident fund withdrawals and claims (Momentum & NBC). Attend to registered letters pertaining to provident fund. Attend to medical aid changes (Discovery & BCIMA) Receive and capture garnishee orders from the Sheriff. Update and file wage files. EMPLOYEE RELATIONS Investigate alleged misconduct and collating of evidence. Advising employees and management on best labour practices. Establish and maintain healthy relationships between management, workforce, and union. Facilitate management and union meetings. Managing and reporting on union membership. ADMINISTRATION Strong administration skills Ensure employee, site and clients documentation and files are up to date. Implementation of Employment Contracts. EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS: Grade 12 Relevant Human Resources related Tertiary qualification at NQF Level 5. 3 years experience with trade unions and negotiations 3-5 years experience in similar sized organisation. Advanced knowledge of Microsoft Excel and Word and intermediate knowledge of PowerPoint Strong administration skills Knowledge of payroll procedures Knowledge of applicable labour legislation Drivers licence (with own vehicle) Willing to travel as required by the role. SKILLS AND ABILITES REQUIRED: Sound work ethic, attention to detail and accuracy are critical for success. Excellent oral and written communication skills coupled with interpersonal skills are imperative to engage with stakeholders successfully. Conflict management and sound decision-making abilities in difficult conditions. Ability to understand complex issues and simplify them for resolution. Planning and organisation skills, combined with the ability to work according to deadlines and under pressure with quick response times. TheRecruitmentGuy Newcastle KwaZuluNatal NorthernKZN AmajubaDistrict HumanResources HRadministrator Construction Mining Industrial Payroll Netric APPLICATION INSTRUCTIONS We will ONLY consider applications from suitably experienced candidates that meet the requirements of this vacancy.
