HR AdministratorOur client in the Agricultural Industry requires the services of a highly organised and meticulous HR Administrator to provide admin support to the HR Department.Duties & ResponsibilitiesKey performance areas:Recruitment, Selection and Onboarding:Organise, plan, and conduct the full recruitment and onboarding process from start to finish for wage staff and seasonal workers.Conduct probationary interviews and report on findings for supervisory positions.Learning and Development:Responsible for planning, scheduling, coordinating, recordkeeping, and tracking compliance of all statutory training as per plan.Assist with compiling annual training needs analysis for budget.Report and log training needs identified from performance reviews per department.Prepare WSP & ATR report for yearly submission.HR System Administration & Reporting (HR Metrics):Prepare and report monthly on IOD, Absenteeism, EE movements, disciplinarians, expenses, etc.Ensure all administrative processes relating to employment, terminations, leave, IOD's, EE, accounts, disciplinarians are accurately and timeously updated, processed in line with business practices.Report any noncompliance to policies and procedures and remedies.Maintenance of new and existing employee data on relevant HR information systems.Employee terminations and liaising with third party service providers on all employee benefit processing and claims (Death, provident fund, funeral, and Workers' compensation).Coordinate welfare and ad-hoc transport requests for employees.Administration of invoicing for external training providers.Job Grading and Job Descriptions:Perform regular/yearly maintenance checks and update job descriptions and advertisements to ensure alignment with changes in business needs and requirements through a collaborative and proactive approach.Assist with scheduling and preparation of Job grading committee meetings.Participate in job grading of positions where applicable.Functions:Assist with the coordination of employee events (Long service awards, retirements, and any other related employee events).Labour Relations & Compliance:Advise supervisors, managers, and employees on employee relations matters in line with HR policies and procedures.Conduct regular toolbox talks according to a set plan to inform and educate staff on all employee matters, changes within the business, and policies.Conduct site visits and arrange for stakeholders' meetings to proactively identify business needs or issues requiring HR support, streamlining of processes to improve production efficiencies.Assist with preparation and coordination of hearings/grievances proceedings.Accurate and timeously recording of all cases on the relevant HR information systems.Monitoring and reporting of whistleblowing mechanisms as per set schedule for action.Build and maintain open consistent communication throughout all channels.Ensure timeous and accurate capturing and submission of SAQ's, SIZA, WSP, IOD, and EE Reports.Assist with preparation for SIZA and DOL audits.Performance Management:Coordinate and capture performance scores of fortnightly employees for calculation of annual production bonuses.Desired Experience & QualificationThe successful candidate must have:Matric with a diploma in Human Resources or related fields.At least 1-3 years relevant working experience in a similar position.Labour legislation knowledge with application in the Agricultural sector will be advantageous.Knowledge of Farmtrace and SAGE will be advantageous.Computer literate – (Word, Excel, and Outlook).Good written and communication skills with the ability to speak in front of people.Able to work flexible hours when and if required.Ability to problem solve, analyse information or situations, with a proactive approach.Reliable team player, serving team objectives with strong relationship-building skills and a customer service approach.Must have a valid driver's license and own reliable transport.Please note that only shortlisted candidates will be contacted.If you do send an email to the recruiter directly: please state the position you are applying for.
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