A successful Administrative Administrator will act as the point of contact for all employees, providing administrative support and managing their queries, preparing regular reports and organizing company records.General Accountabilities:Selection, Recruitment, management and development of staffHuman Resource administrationHuman resources queries handlingMaintaining of personnel files (i.e. Fixed term contracts and LOA's)Human resources benefit administrationMonitoring and addressing Absenteeism and Late comingProcessing of annual leave (salary staff)Processing of sick leave (salary staff)Implementation of HR policies and procedures (updating and revisions)Union and shop stewards meetings and negotiationsEstablishment and facilitation of Workplace forumEmployment Equity stakeholders forum (adherence, monitoring and record keeping)Informal training (i.e. Paterson Grading)Compiling of role profilesCo-ordinate training and development activitiesProvide support to line managementAdherence to BBBEE requirements (advise and maintain)Co-ordinate Disciplinary hearingsArranging counselling sessions (formal / informal)Implementation of Induction programmeEstablishing Wellness programme (General wellbeing of workers) i.e. St Francis and doctors' visitsGeneral Human Resources correspondence i.e. minutes and note taking in various meetingsReporting on skills development and training (Workplace skills report and plan)Employment equity reports (EEA1)All Union related mattersCompletion and submission of Death and disability claimsResolving any Department of Labour issues (UI19's)Assist and oversee all WCA and COIDA related mattersSuggest and administer SCI activitiesAssist SHERQ manager with ISO implementationAssisting employees with home loansBBBEE custodianManage formal Learnerships with Skills development CorporationDrafting of Training needs MatrixFortnightly meetings with Shop StewardsKey Relationships:Focus Team membersSales DirectorManaging DirectorSupervisorsUnion ShopstewardsDecision Making Authority:(Determined locally - examples)General Negotiations with union representativesFinancial BBBEE accountabilityHR Recruitment and discipline of employees in line with HR policyPerformance Indicators:(Determined locally - examples)Team moraleAchievement of personal development objectivesUp to date team training plan and succession planWeekly reporting of Human Capital activitiesGeneral Competencies:Team Leadership: Communicates openly, motivates and inspires, creates a positive work environment, manages team performance, sets a good example for the team.Team Development: Provides constructive feedback, objectively assesses team members, grows team member skills, helps people in achieving their highest potential, is open to feedback from others.Problem Solving: Identifies issues, problems & opportunities, analyses cause & effect, practically solves problems, implements corrective action, uses the teams skills to solve problems.Support Change: Generates enthusiasm and has a positive attitude to change, overcomes barriers to change, seeks opportunities to improve processes, plans & carries through change.Qualifications:MatricDiploma in Human Resources / AdministrationSpecific Skills/Experience required for role:Excellent communication skills (verbal and written)Minimum Of 5 Years' Experience In Administration RoleGood analytical and numerical skillsExcellent interpersonal, leadership, motivation and planning skillsExcellent communicator (verbal & written)Knowledge of Health & Safety requirementsSound knowledge of BBBEE goals
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