A successful Administrative Administrator will act as the point of contact for all employees, providing administrative support and managing their queries, preparing regular reports and organizing company records General Accountabilities : Selection, Recruitment, management and development of staff Human Resource administrationHuman resources queries handling Maintaining of personnel files (i.e. Fixed term contracts and LOA's) Human resources benefit administrationMonitoring and addressing Absenteeism and Late coming Processing of annual leave (salary staff) Processing of sick leave (salary staff) Implementation of HR policies and procedures (updating and revisions) Union and shop stewards meetings and negotiations Establishment and facilitation of Workplace forum Employment Equity stake holders forum (adherence, monitoring and record keeping) Informal training (i.e. Paterson Grading) Compiling of role profiles Co-ordinate training and development activities Provide support to line management Adherence to BBBEE requirements (advise and maintain) Co-ordinate Disciplinary hearings Arranging counselling sessions (formal / informal) Implementation of Induction programme Establishing Wellness programme (General wellbeing of workers) i.e. St Francis and doctors' visits General Human Resources correspondence i.e. minutes and note taking in various meetings Reporting on skills development and training(Workplace skills report and plan) Employment equity reports (EEA1) All Union related mattersCompletion and submission of Death and disability claims Resolving any Department of Labour issues (UI19's) Assist and oversee all WCA and COIDA related mattersSuggest and administer SCI activitiesAssist SHERQ manager with ISO implementationAssisting employees with home loans BBBEE custodianManage formal Learnerships with Skills development CorporationDrafting of Training needs Matrix Fortnightly meetings with Shop Stewards Key Relationships(Determined locally - examples)Focus Team membersSales DirectorManaging DirectorSupervisorsUnion ShopstewardsDecision Making Authority (Determined locally - examples)(The extent of the role holder's authority to make decisions without referral to a higher authority) General Negotiations with union representatives Financial BBBEE accountability HR Recruitment and discipline of employees in line with HR policy Performance Indicators (Determined locally - examples) (What criteria will be used to assess performance?) Team morale Achievement of personal development objectives Up to date team training plan and succession plan Weekly reporting of Human Capital acitivities General CompetenciesCompetencyKey Words TeamLeadership Communicates openly, motivates and inspires, creates a positive work environment, manages team performance, sets a good example for the team TeamDevelopment Provides constructive feedback, objectively assesses team members, grows team member skills, helps people in achieving their highest potential, is open to feedback from others ProblemSolving Identifies issues, problems & opportunities, analyses cause & effect, practically solves problems, implements corrective action, uses the teams skills to solve problems SupportChangeGenerates enthusiasm and has a positive attitude to change, overcomes barriers to change, seeks opportunities to improve processes, plans & carries through change QualificationsMatricDiploma in Human Resources / AdministrationSpecific Skills/Experience required for role Excellent communication skills (verbal and written)Minimum Of 5 Years' Experience In Administration RoleGood analytical and numerical skillsExcellent interpersonal, leadership, motivation and planning skillsExcellent communicator (verbal & written)Knowledge of Health & Safety requirementsSound knowledge of BBBEE goals
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