Summary of JobThe Human Resources Administrator plays a pivotal role in the efficient functioning of the HR department, managing various tasks related to scheduling, employee data, payroll, reporting, and general HR administration.Allocate/change employee shifts as needed.Create and manage employee rosters.Add new employees to the system on their start date.Process terminations.Clear warnings/errors in the HR system.Input leave requests into the system.Enrol fingerprints for employees.Monitor daily reports for accuracy and compliance.Daily monitoring of duplications in HR records.Ensure the HR system is configured correctly for efficient and accurate report generation.Generate periodic HR reports relating to attendance, leave, clocking etc.Full payroll file preparation for payroll processor.Capturing of employee payroll related data on excel for payroll processor.Preparation of onboarding for new hires.Orientation and Induction for new hires.Issue increase letters and verify sick notes.Handle tasks related to UIF, IOD, labour inspections, and health and safety inspections.Record and distribute minutes of meetings.Individually envelop payslips.Maintain daily filing of HR documents.Address staff salary queries and uniform queries.Handle IR queries.Manage contract renewals and issue appointment letters.Undertake ad hoc duties as needed, ensuring flexibility and responsiveness to the HR department's requirements.Conduct recruitment for DC staff.Qualifications & ExperienceMatric Certificate.Tertiary Qualification in HR or a related field.Minimum of 3 years holding a Human Resources position.Payroll Processing experience advantageous.Microsoft Outlook.Microsoft Word.Microsoft Excel (Advanced).Technical ExperienceHR Information Systems (HRIS): Proficient in using HRIS software for data management, employee records, and payroll processing. Ability to navigate and utilize different modules within HRIS to perform tasks such as rostering, leave management, and reporting.Data Analysis and Reporting: Experience in analysing HR data to generate reports, identify trends, and provide insights. Proficiency in using tools like Microsoft Excel or specialized HR analytics software for data manipulation and reporting.Regulatory Compliance: Familiarity with labour laws, regulations, and industry standards relevant to HR administration. Ability to ensure HR processes comply with legal requirements, including terminations, leave policies, and record-keeping.Documentation and Record Keeping: Strong organizational skills to maintain and organize employee records, contracts, and other HR documentation. Experience in ensuring the confidentiality, accuracy, and completeness of personnel records.Key Performance AreasPayroll File Preparation.Recruitment.Contract Renewals.Database management.Clocking System Administration.Filing.
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