HR & Payroll Assistant
Location: Cornubia, DBN
Reports to: Group HR Manager
The Technical Client is currently looking for a HR & Payroll Assistant. The assistant will support human resources with clerical, administrative, and payroll duties.
Key Responsibilities
Payroll: Must have experience with the full function of payroll from start to finish. Ideally strong in VIP Premier Payroll or at least VIP.
Knowledge, Skills & Abilities:
Matric and/or tertiary qualification in Human Resources.
Proven working experience of at least 3 years in an HR/payroll role.
MS Office knowledge.
Must have VIP Payroll knowledge.
Payroll Preparation:
Assist in payroll preparation by collecting and providing relevant data.
Capturing of all collected data on payroll and ensuring payroll is processed in time for monthly salary releases.
Assist in handling and resolving staff queries: Pension Fund/salaries/leave/medical aid/expense claims/etc.
Ensure accuracy of payroll.
Assist in compiling and distributing performance appraisal letters.
Assist in EE reporting.
Assist in COIDA reporting.
Assist with all other annual reporting as required by the HR Manager.
Skills Development:
Collecting all training invoices for capturing and updating training reconciliation.
Ensuring branches are equipped with training registers.
Ensure all paperwork is collected, sorted and processed for all training done internally and externally.
Labour Relations:
Department of Labour Inspections – ensuring branches are compliant.
MIBCO related correspondence/inspections/compliance etc.
Ensuring compliance and payments for relevant legislative departments (MIBCO/MOISA/RMI).
Maintains employee confidence and protects operations by keeping human resource information confidential.
Recruitment and Selection:
Liaising with preferred recruitment agencies.
Ensuring that agents receive necessary job specifications.
Assisting with screening candidates' CV applications.
Scheduling interviews for management.
Follow up with outstanding documents needed by HR for new recruits.
Assist with day-to-day operations of HR functions and duties by providing clerical and administrative support.
Managing staff files and ensuring they are updated at all times.
Do monthly checks to ensure all leave balances are correct and up to date.
Collecting time and attendance records from all staff.
Human Resources Administration and Month-end Reporting:
Provide secretarial support to the HR Manager by entering, formatting, and printing information; organizing work; answering the telephone and relaying messages.
Please take note: if you have not been contacted within 14 days, please consider your application unsuccessful.
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