Job PurposeResponsible for providing an efficient human resource and payroll administration and record keeping service to the business. Working as part of the Human Resources Shared Services team, will deliver transactional services to employees, Independent Contractors, Line Management and the HR Business Partners. The responsibilities will include, staff appointments and terminations, payroll input, leave administration, long service awards, file management and IC administration.
Key Performance Areas
Staff Appointments
Receives completed Recruitment pack from Brand/business, checks completeness and follows up on outstanding documentation
Inputs new employees and Independent Contractors onto APS, timeously and accurately
Forwards relevant documentation to external service providers viz Medical Aid and Retirement Fund Administrators
Advises other departments regarding new staff member viz IT
Staff Terminations
Receives instruction to terminate, checks supporting documentation and follows up on outstanding documentation
Establishes outstanding leave
Processes the termination on APS, timeously and accurately
Arranges for automated exit interview
Informs Medical Aid and Retirement service providers and forwards necessary documentation
Monitors Fixed Term Contractor expiry dates and advises HRBP/ Line Management, timeously
Processes and issues a Certificate of Service
Responds to queries from past employees, trade etc
Leave Administration
Captures manual leave forms and updates APS accordingly
Advises Payroll regarding Maternity leave commencement
Performs leave reconciliations as required
Generates leave reports on request
Monitors leave balances and escalates problems to Line Manager or HRBP
Advises staff regarding leave recording and outstanding balances
Responds to leave queries, timeously
Staff Movement
Processes job title changes and Cost Centre changes under the HR module.
Verifies the accuracy of the change request and submits to payroll for processing on promotions, salary increases and bonuses.
Audits submissions prior to processing in APS
Payroll
Prepares input for monthly payroll
Responds to payroll queries timeously from employees as well as ICs
Checks monthly Payroll reports, identifies any anomalies and resolves same
Processes Long Service Awards including payment thereof and dissemination of certificates
Record Keeping
Ensures staff files are maintained and kept up to date
Files all necessary documentation, timeously and appropriately
Provides up to date information to HRBP or Group HR, as requested, for reporting purposes
QualificationsGrade 12Diploma in HR will have an advantage
Experience5 years Payroll Processing experience will be an advantageComputer Literacy – MS OfficeKnowledge of APS Vision systemGood English language skills, both written and verbalAdvanced understanding of SA Labour LegislationAdvanced experience with Payroll processing
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