Purpose: The HR Officer will be a support to the HR Department and be responsible for all administrative tasks including providing excellent assistance and support to employees and managers, while contributing to a positive working environment for everyone. Duties and Responsibilities but not limited to: Maintaining employee records. Preparing contracts and amending them where necessary. Administer the onboarding of new employees (Internal communications, new joiner packs, showing new employees the facilities, registering employees on all internal boards, etc.). Provide support and input in new hire orientation in compiling and distributing information as required by the business. Being a point of contact for employees on any HR-related queries. Assisting with payroll administration. Administering of external training. Assisting with recruitment administration. Assist with filling vacancies by placing internal and external adverts, screening and shortlisting applicants, reference checking, setting up interviews, and compiling interview guides. Compile increase letters, confirmation of employment letters, certificate of service letters and general ad hoc letters as requested. Administer invoice payments of recruitment service providers for successfully appointed candidates. Liaise with line managers to obtain contract renewal/ending information. Managing Occupational Health and Safety Preparing EE online submissions, attending EE meetings, maintaining all EE records and assisting with the drafting of the EE plan. Assist with general HR and Payroll queries. Employee exit process management. Performance management administration. Administrating and maintaining HR policies. Assisting with any Ad hoc duties and Projects as and when required. Oversee and supervise the office team on the day-to-day operations. Coordinate internal communication initiatives. Assisting with employee events including executive meetings, year-end functions, conferences, induction and training. Education and Qualification: Matric Degree or Diploma in Human Resources Skills/Experience: Proven experience as an HR officer with 2 years experience. Understanding of labour laws and disciplinary procedures. Full understanding of HR functions and best practices. Good understanding of all the appropriate Acts (LRA, BCEA, OSHA, COID, EEA). ATR/WSP experience. Critical competencies: Strong ethics and reliability High level of confidentiality Meticulous HR administration skills and exceptional attention to detail Excellent (internal) client service skills Ability to communicate confidently and effectively with internal and external stakeholders including the engagement with Executive Management. Motivated, positive, can-do attitude and solution orientated approach. Have a professional and personable demeanour. Proficient in MS Office Own, reliable transport. Process driven. Excellent command of verbal and written English. Ability to organize and prioritise when under pressure. Reporting to: Human Resources Manager
