Reports To: Head of HR Job Summary: The HR Officer will play a crucial role in supporting various human resources functions, including payroll, leave management, benefits administration, recruitment support, employee wellness initiatives, and compiling HR reports related to leave, time and attendance, performance management, staff surveys, and compliance.
This position requires a proactive and detail-oriented individual capable of managing multiple tasks efficiently and effectively.
Key Responsibilities: Payroll Management: Oversee the complete payroll process, ensuring accurate and timely payroll processing.
Maintain payroll records and ensure compliance with statutory regulations.
Address payroll-related inquiries and resolve discrepancies.
Leave Management: Administer and manage employee leave records.
Ensure accurate tracking and reporting of leave balances.
Assist employees with leave-related questions and applications.
Benefit Management: Administer employee benefits programs, including health insurance, retirement plans, and additional perks.
Ensure accurate enrollment and maintenance of benefit records.
Provide information and support to employees regarding their benefits.
Recruitment Assistance: Support the recruitment process, including candidate screening and interview coordination.
Aid in the onboarding and orientation of new hires.
Employee Wellness: Assist in developing and implementing employee wellness programs and initiatives.
Organize wellness activities and events.
HR Reports Compilation: Compile and analyze HR reports related to leave and time & attendance.
Assist with the accurate and timely reporting of HR metrics.
Performance Management: Support the performance management process, including performance reviews and evaluations.
Track and report on performance management metrics.
Staff Surveys: Administer staff surveys to collect feedback on various workplace aspects.
Compliance Reporting: Prepare and submit compliance reports as needed.
Maintain accurate records of compliance activities.
Administration of IOD: Ensure timely administration of all incidents of injury on duty (IOD).
Industrial Relations: Provide support to the Head of HR and the management team.
Requirements Qualifications: Diploma in Human Resources, Business Administration, or a related field.
Degree in Human Resources or a related field is advantageous.
Minimum of 5 years of experience in a similar role.
Proficiency in payroll software, specifically SAGE 300.
Excellent communication and interpersonal skills.
Ability to handle sensitive and confidential information discreetly.
Strong organizational and time management skills.
Experience with the Commission for Conciliation, Mediation and Arbitration (CCMA).
Skills and Competencies: High attention to detail and accuracy.
Problem-solving and conflict resolution abilities.
Capability to work independently as well as collaboratively within a team.
Proactive and self-motivated approach.