The HR & Office Manager will assist with HR administrative tasks, including BBBEE initiatives as directed, and drive the people/HR agenda in the region. This role ensures the efficient operation of the office environment by handling administrative tasks, managing office facilities, facilitating internal communication, streamlining processes, and supporting day-to-day needs to maintain a productive and organized workplace.
HR
Assisting with the whole life circle of the employees and administrative HR processes (maternity leave, absence management, on and offboarding, contractual changes etc.)
Assisting with internal, external and statutory audits as needed – Employment Equity (EE) and Workplace Skills Plan (WSP) reporting and evaluation
Assist with implementation of BBBEE plan, monitoring and evaluation of plans to ensure compliance. Initiate CSI events in line with BBBEE strategy, including research and implementation.
Assisting with recruitment and hiring process
Ensure compliance with health and safety policies and maintain a secure environment.
Roll-out HR initiatives locally in conjunction with group HR
Acting as ambassador for our organisation's values; leading the culture and organisational transformation
Office Management
Organize office operations including reception, design filing systems, and develop communication protocols.
Track and report office budget expenses; ensure monthly reconciliations.
Manage facility vendors (cleaning, catering, security) and liaise with builders for renovations.
Procure office/IT supplies according to BBBEE requirements and procurement procedures.
Ensure adherence to office/maintenance SLAs and manage inventory control.
Schedule meetings, appointments, and boardrooms; handle minute-taking and distribution.
Book transport, accommodation, and manage visa applications/work permits.
Oversee HR admin tasks, including onboarding, employee checks, and interview scheduling.
Provide administrative support to management and organize company events.
Requirements
University degree in HR field
At least 2 years of experience in an HR generalist role
Experience with a variety of office software (email tools, presentation slides, spreadsheets and databases)
Knowledge of HRIS, databases, and management systems
Knowledge of HR policies and local SA employee laws, statutory reporting and BBBEE compliance and implementation plans
Proven experience as an office manager, front office manager or administrative assistant
Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.
Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people
Superior multitasking talents, with the ability to manage high-priority assignments and develop solutions to challenging business problems.
Knowledge of office administrator responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Ability to handle confidential matters
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Adhere to strict deadlines
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