Job category: Other : Human Resources and RecruitmentLocation: Cape TownContract: PermanentRemuneration: Market RelatedEE position: YesIntroductionMedipost Pharmacy is looking for a professional, disciplined and self-driven individual to join their dynamic HR Team in the capacity of an HR Business Partner. The successful individual will be placed in Western Cape.MAIN RESPONSIBILITIES:Serve as a link between management and employees by handling queries, interpreting and helping resolve Human Resources (HR) related matters.Conduct weekly meetings with respective business units and operational managers.Provide day-to-day performance management guidance to line management (i.e. coaching, counselling, career development, etc.).Implement HR programmes including talent management acquisition, employee wellness, records management, employee retention strategies and EE/BEE compliance.Participate in special projects, conduct research, develop and organize information and fulfill transactions.HR policy development and documentation in line with the company's corporate vision.Assist staff on Employee Self Service (ESS) and Eco-Time.Conduct leave reconciliations as per the Standard Operating Procedure (SOP).Analyze data flows for process improvement opportunities and suggestions submitted to management.Ensure that remuneration information including back-pay/pro-rata payments and AOD (Acknowledgment of Debt) are communicated accurately and timeously to Payroll.Ensure terminations are processed timeously and submitted to Payroll within agreed timelines with supporting documents attached.Administration of U-filing, Certificate of Service and UI2.7, Annexure A5, etc. forms for new staff, terminated staff and staff going on maternity leave.Assist employees with Insurance and Funeral Claims.Distribute Retiree's, Maternity Leave and Fixed Term contracts confirmations and provide feedback timeously to Payroll as per SOP.AEL confirmation and updates done as per SOP.Assist with Info-slip registration and PUK numbers and printing payslips for the Operational Departments.Assist employees with Payroll queries, work confirmations, leave enquiries, reprints of salary slips, etc.IOD (Injury on duty) administration – completing the documentation with the staff member and submitting the claim through COIDA.Industrial Relations: Advising line managers on IR according to SOP; assisting with drug and alcohol tests; issuing IR notices; observing and chairing disciplinary hearings, assisting with IR investigations and issuing disciplinary hearing outcomes.Observe during performance and probation discussions.Oversee implementation and monitor adherence to HR Policies.Provide guidance and input on business unit restructuring, workforce planning and succession planning.Evaluate and monitor training programmes with follow-ups to ensure training objectives are met.Recruitment – provide advice and assistance to supervisors on staff recruitment, prepare notices and advertisements for vacant staff positions on PNet, schedule and organize interviews, participate in applicant interviews, conduct reference checks on possible candidates, prepare contract documents and offers of employment. Update vacancy reports and Orientation Lists.Update the Operational Department's organogram (Visio structure) whenever there are changes, obtain signatures and submit for record purposes.Prepare contract documents accurately, obtain signatures, and submit to Payroll timeously.Complete checklists & document control sheets accurately and attach supporting documents as per SOP.General HR administration.Support Company Transformation Plan Strategy.Manage own time & attendance according to Company Policies.Adhere to company policies and procedures.Minimum requirements *QualificationsDiploma / Degree in Human Resources or Business Related.3 - 5 years relevant work experience.Required Knowledge and ExperienceMinimum of 3 to 5 years of solid, diverse work experience in Human Resources Management.Knowledgeable of multiple Human Resources Disciplines and Administration including compensation practices, organizational diagnosis, employee relations, diversity, performance management and Labour Law (BCEA / LRA).Remotely provide HR services to multiple sites in Gauteng.VIP Payroll.VIP Premier (HR and Payroll).ESS.PNet.Microsoft Excel.Microsoft Visio.Good interpersonal/communication skills (verbal and written).Facilitation and presentation skills.Analytical and Problem-solving skills.Judgement and decision-making skills.Ability to influence.Specific Requirements/Other important informationAbility to prioritise large workload.Ability to maintain policy guidelines within pressured situations.Ability to act independently.Ability to accept and take charge of projects/ad-hoc tasks allocated on short notice.Ability to deal with conflict.Off-site meetings / Branch visits.
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