Key Accountabilities or Principal ResponsibilitiesEnsure that all duties are performed in accordance with the company's Quality Management System and OHSE requirements.Gather OHSE information from all sites and compile report for Safety Officer/Practitioner and Health and Safety Managers across the Company.Support and assist by executing document management controls to sites without direct links to company servers.Primary DutiesSupport the Health & Safety division in co-ordination and implementation of OHSE systems/programmes.Maintain an efficient database of corrective actions, OHSE statistics, audits, and inspections.Follow up on accidents, incident reports, and investigations and ensure they are documented.Supervise the Health and Safety Reporting System, including data entry, analyses, interpretation, and reporting.Circulate all OHSE reports to relevant departments, within agreed upon timelines.Compile OHSE Statistics and coordinate OHSE Training.Arrange OHSE meetings, activities, compile, and presentations.General Office Admin: stationery, recording minutes, loading requisitions, diary management for Senior Health and Safety, filing, and record keeping.Liaise with internal and external parties regarding OHSE issues.Control and Maintain StockOrder office equipment, stationery, and office supplies and liaise with vendors.Control of stationery cupboard.Relief FunctionsAssist in relieving Safety Officers/Practitioners when on leave at site level.Assist with reception duties if required.Assist with additional administrative duties as directed by the Health and Safety Managers.It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time.Prescribed procedures may be amended by management as and when required.Key Skills and ExperienceGrade 12.Administration diploma would be advantageous.ISO processes would be advantageous.Minimum 3 years working experience in Health & Safety administrative environment.Knowledge of OHSE statistics, compilation, analysis, and reporting.Computer Literate in all MS Office packages.People and Management SkillsStrong administrative skills.People & communication skills (written and oral).Able to work under pressure.Able to keep track of and complete multiple tasks.Fast learner and quick thinker.Problem-solving skills.Ability to assess client needs telephonically and direct them to the relevant person.Ability to write own correspondence via email and/or letters.Good mathematical skills.Good organizing skills.High energy levels, good interpersonal skills, and a natural disposition towards customer focus.Willingness to learn, grow, and become professionally registered.Key Result AreasUnderstand the role of reporting to the business and client.Understand the role of managing staff to closely ensure output is aligned with business requirements.Understand that feedback and communication are critical to success.Additional Responsibilities and SkillsHave the ability to take on additional responsibilities. Incorporate the current and additional clients into existing processes and make effective decisions at strategic, technical, and operational levels as and when that may be required.As a proudly South African brand, AFMS Group (Pty) Ltd will consider our commitment to transformation and employment equity goals for this position.For information on AFMS Group, including more information on our company culture, visit our website at www.afmsgroup.co.za.Please note, relocation costs will not apply.If you don't hear from us in 14 days, consider your application unsuccessful.Applications to be addressed to Matthew Toontjies: (email protected)Closing Date for applications: Monday, 28 October 2024, by 16h00.
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