PERFORMANCE CRITERIA • Uncompromising commitment to immediate communication and response to customers, suppliers and internal stakeholders.
• Our culture depends heavily on ensuring time wasting activities are eliminated - innovation and proactivity is heavily encouraged Setting team objectives/KPI's and regular review periods Development of a balanced scorecard of team members Delivery of performance related feedback to team members Ensuring that reporting and data capturing functions are carried out accurately, consistently, timeously and in line with accepted company standards • Ensuring that company policy and procedures relating to administration are adhered to as well as all accounting and HR functions are within statutory specifications and generally accepted accounting practices.
Manage and maintain financial tasks according to company policy and procedure Adherence to statutory requirements Asses financial risk and strive for operational efficiencies within the organization Keep abreast of IFRIS disclosure changes for Small, Medium to Large entities Manage and control the budget Manage company assets, as well as the utilization and maintenance thereof Manage staff performance and development Develop innovative payment options Investigate off-shore solutions as company opportunities are identified Participate in customer acquisition where required Support the CEO in liaising with investors and shareholders Actively participate in setting strategic direction of the company RESPONSIBILITIES Preparing analytical reports for team leaders as required for business insight, innovation, and optimization – this can't be achieved without knowing the business end-to-end Ensuring that all records are in line with company procedure and accepted practices.
Managing Administration Department: oversee and supervise the administrative function of the organization Managing IT Department: oversee and supervise the IT function of the organization Managing Payroll Administration: Monthly payroll, adjustment and tax provision journal processing Keep updated on taxation legislation, returns, VAT, Income Tax, capital allowances and PAYE Cash flow management Monthly administration process review and control, ensuring that deadlines are met in line with requirements Develop, implement, and ensure compliance with internal financial and accounting policies and procedures Preparation of value-adding monthly results, sub-packs for MANCO, EXCO and board reports, with insights, as and when required Review of monthly results corrections where required Quarterly submission of bank facility, investor covenant calculations and schedules Monthly asset review for movements, additions and disposals per budget, review of recording on asset registers Ensure all statutory requirements of the organization are complied with i.e.
monthly VAT reconciliation, returns submission on e-filing and payment • Daily management of banking system processing, releasing of creditors banking details, releasing of payments to creditors, signatory on banking instruments • Establish guidelines for annual budget and forecast preparation, and prepare the annual budget in consultation with the CFO and CEO Annual Insurance review Preparation of bi-annual reporting and financial statements, including mapping of Trial Balance for integration into group financial reports • Responsible for annual year end audits, tax computations and post audit processing, filing of tax returns Investigate, initiate and then: Participation and liaison regarding company short term insurance and provident fund • Monthly review of final payroll processing, reconciliations, submissions of returns and releasing of payments and creditor details on banking system Daily review of age analysis, assisting with collection issues Liaison with attorneys regarding collections Monthly review regarding credit and industry credit issues Authorizing and reviewing credit limits and credit facility applications Ad Hoc project input pertaining to IT and/or Admin Department Ensuring effective utilization of Human Resource Policies & Procedure in relation to Recruitment, Training & Development, Performance Management, Disciplinary and Grievance procedures • Bi-annual Performance Development Discussion processing for HR training planning and performance management processes Prepare all supporting information for internal audits Assist with, explore, research, propose and manage innovative solutions and approaches Involvement in strategic company structure optimization and all B-BBEE strategies As a member of the Executive Team, identify, analyze and participate in strategic growth opportunities Act as a gate-keeper for ISO initiatives and compliance QUALIFICATIONS / BACKGROUND / EXPERIENCE At least 5 years Team management experience FSP, Logistics knowledge, dealership experience – a plus Good knowledge of innovative solutions and technologies Good knowledge of Business Intelligence Coaching/Quality experience an added advantage Qualification: CA(SA) Sound verbal, written and telephonic communication skills in English Advanced computer literacy (Microsoft Office, Word, Excel, Powerpoint) Experience in the banking and/or insurance industry (or other FSP) an advantage INTERPERSONAL/TECHNICAL SKILLS Process and system knowledge essential Tax and Accounting knowledge Pedantic with detail and troubleshooting issues Problem solving, analytical/investigative skills skills Planning and organizing skills Client Service orientated Sense of urgency in attending to issues and resolving problems Precise and accurate attention to detail – deadline driven Energetic and flexible disposition Ability to work under pressure and as part of a team, as well as relate to staff at all levels Team leader and team player High ability to multi-task Reporting skills Strong work ethic and high standards set for achievement Exciting and energetic innovator Keen desire to be part of a business as a partner to growth and success