Are you an experienced finance professional looking to lead and shape financial strategies in the education sector? Our client, a prominent institution in the Tertiary education sector, is seeking a Head of Finance to join their team in Roodepoort, Gauteng. In this pivotal role, you'll drive financial planning, ensure compliance, and oversee the institution's financial health, making a significant impact on its future growth and success. If you're ready to bring your leadership and financial expertise to a dynamic and mission-driven environment, this is the perfect opportunity for you
Duties and Responsibilities:
Business Partnering Across the Campus
Plans and manages the finance approach on campus specifically the budget as aligned to the overall campus plan.
Supports the overall budgeting process across the campus.
Tracks and monitors the budget throughout the year.
Monthly analysis of variances. Preparing variance analysis for campus Senior Management Team so comment can be provided.
Reviews expenditure and costs and suggests remedial actions to achieve EBIT (Earnings Before Interest & Tax).
Forecasts outcomes for year end EBIT and proposes plans in order to achieve the amount or reallocate to business critical area.
Works with campus Senior Management Team to review expenditure and advise on approaches to achieve EBIT.
Manages the budget preparation process as per the national guidelines.
Tracks and communicates the budget to stakeholders monthly.
Management of Internal Controls
Implements, monitors and enforces the internal control environment across the campus.
Reviews internal controls, identifies risk and makes amendments and recommendations.
Manages the asset register and updates in the event of movements and changes.
Conducts monthly audit of assets across the campus including working with IT and Facilities for tagging of assets.
Monitors the compliance to registration process including documentation, process adherence and accuracy.
Reviews, handles and resolves audit findings.
Updates and reconciles Fixed Asset register Reconciliations – gives the new asset numbers to the relevant departments to ensure asset are tagged – weekly / monthly.
Debtors Management
Drives the achievement of monthly targets for the collection.
Tracks and analyses daily performance of the team.
Co-ordinates the correct allocation of bank statements to student accounts.
Checks that payment plans on student accounts are all loaded correctly.
Co-ordinates that all adjustments and refunds are captured as well correct supporting documentation is obtained.
Checks that banking is balanced and completed on at least twice a week and all ensures relevant policies and procedures are adhered to.
Co-ordinates and oversees the process whereby monthly student statements are emailed and communicated within the specified timelines.
Oversees the debt collection process to meet the specified debt collection requirements.
Reconciles student bursaries and any necessary adjustments to individual student accounts.
Review credit balance report to ensure that correct processing against unit accounts and compliance with regulatory requirements.
Creditors Management
Verifies and reconciles purchase orders and invoices.
Captures invoices and payment of invoices to creditors accounts.
Substantiates individual transactions prior to settlement of those invoices.
Makes weekly / monthly payment of creditors.
Manages and balances procurement card on campus continuously.
Prepares ongoing procurement card reconciliations
Captures all new suppliers onto system.
Reconciles supplier accounts to creditors ledger.
Student Administration
Oversees the administration process related to cancellations, deregistration's and appeals of student contracts continuously. This includes weekly participation on relevant committee.
Manages campus administration for registration process.
Billing and Reporting
Balances loan and sweeping accounts weekly.
Captures bank statements daily and sends bank reconciliations out monthly.
Loads and reconciles salary and lecturer journals – monthly and investigates variances where applicable.
Processes and balances monthly General Ledger reconciliation – up to Trial Balance.
Oversees the updates of the credit balance report – monthly.
Provides weekly cash flow and Capex report.
Checks and clears all debit balances from vendor accounts – monthly.
Raises accruals for expenses not yet received – monthly.
Assists in the drawing up of the yearly budget – normally twice a year.
Manages dual reporting responsibilities of all of the above to both National and campus Senior Management Team.
Reports on results as part of the campus Senior Management Team.
Finance Team Management
Manages Credit Controllers to achieve monthly financial targets and ensures operational effectiveness.
Oversees campus finance team to ensure smooth functioning of student administration for the campus.
Ensures that finance and operations work together to ensure best student customer service is achieved.
Develops, trains and manages performance for the team to ensure optimal performance.
Minimum Qualification:
Advanced Diploma / Bachelors Degree (NQF Level 7) in Accounting or Financial Management
Minimum Experience:
Minimum of 3 – 5 years Financial experience running a finance department up to Trial Balance. 2 years Management Experience. Higher Education environment preferable.
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