Grv And Invoice Clerk

Duties: Verify quotations received by Partners according to a pricelist Add the quotation to the relevant Excel Spreadsheet Submit the quotation to the Finance Manager for approval and sign off Once approved by Finance Manager prepare approved company quotation Send an email to Partner to request an invoice for the relevant PO Prepare project sheet and send to Administration Clerk to issue a PO number Once partner invoice is received, verify that the pricing is correct and update on the relevant database Capture GRV for the Partner on accounting system (Pastel) Ensure that Partner details are correct by referring to the relevant Purchase Order Prepare/ process invoice for Partner Prepare documents accurately for filing and posting purposes and submit to the Financial Administrator Update final project sheet and send to Creditors Clerk Update invoice details on the company database, portal and relevant spreadsheet Scan and email invoices to Financial Administration to send to Partner Liaise with Partner in terms of queries/ discrepancies as and when required Should it be required on month end follow up on outstanding invoices with Partner Any relevant administrative duties as and when required Minimum of 3 years relevant experience in invoicing and/or similar role Basic financial/ accounting experience Pastel Accounting Software Good verbal and written communication skills Microsoft Office Suite Intermediate Level Excel important Ability to multi-task and work under pressure Organised, Good time management skills Honest and reliable Punctual, Accurate and Strong attention to detail Analytical Deadline driven Strong interpersonal skills (with customers, suppliers and team members)