Fund Services, Client Administrator

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website. About TMF Group TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 11,000+ experts and 125+ offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients, and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance, and entity management services essential to global business success. Job Purpose The Administrator will be responsible for servicing existing client funds to a high standard. They will develop a good understanding of the fund structures, including a high level of knowledge of the investments and investors of each fund. They will work closely with the Manager responsible for the fund(s) that they are assigned to and will often be supported by a Trainee Administrator, whom they will be expected to assist in their development. They will act as the main contact for in-house teams and correspond regularly with the client and their investors or advisors. Key Responsibilities The Administrator may be requested to perform any other ad hoc duties or projects as requested by the Manager.Responsible for all aspects of the day-to-day administration of client fund structures, including, but not limited to:Cash management and administration. The Administrator will undertake tasks to ensure that: Payments are processed accurately and in a timely manner.The Investor Services Team is provided with the necessary documentation or information in a timely manner that allows them to complete calls/distributions and register maintenance tasks or the delivery of notice requests.Management of bank accounts and daily reconciliations are performed in accordance with internal controls.Bookkeepers and accountants are provided with the necessary documentation (cash and non-cash transactions) and support to complete the bookkeeping in a timely and efficient manner.Treasury systems are used to place fixed or FX deposits, and the Administrator will liaise with the Treasury department as required.The client is liaised with in a prompt, efficient, and professional manner.Production and maintenance of up-to-date client fund structure synopsis, client presentations, client contact sheets, and team records/files.Timely clearance of EFL, CDD, client, and investor queries in an efficient manner.Regular risk assessments of the fund structure in accordance with group procedure.Ensuring that actions agreed at team Customer Relationship Management Review Meetings are implemented in a timely and professional manner.Client relationship is managed in accordance with any Service Level Plan agreed with the client. Company Secretarial Skills The Administrator will undertake company secretarial tasks to ensure good corporate governance is maintained: All board meetings are held in accordance with the constitutional documents and local regulation.Notices and necessary backup are prepared and issued in accordance with the constitutional documents and local regulation.Minutes of meetings are prepared and executed as a true record of the business discussed.Written resolutions of the directors are prepared in accordance with constitutional documents and local regulation.All original documents and copy correspondence are maintained accurately in electronic and physical formats.Knowledge is obtained regarding administered structures to answer company secretarial queries raised by other parties in a timely manner.Maintenance of share registers, directors, and secretarial registers in accordance with regulatory SAS 70 or similar controls, plus all related activities surrounding these areas.Timely filings following the formation of new companies (that the Administrator will be involved in creating and expected to develop a good working knowledge of).Follow-up actions/decisions made by directors in board meetings and all resolutions are followed through, and directors are updated on any areas of the constitutional documents they need to be aware of. Statutory and Regulatory Requirements To comply and understand statutory and regulatory requirements whilst ensuring all internal policies and procedures are followed surrounding:Anti Money Laundering / Counter Financing of Terrorism Legislation.Collective Investment Funds (Jersey) Law 1998, Control of Borrowing (Jersey) Order 1958, and Financial Services (Jersey) Law 1998.TMF requirements to remain in compliance with internal controls. Professional Experience and Qualifications Key Business Expertise: Strong organizational and time management skills are essential.Ability to work within a team and support other client teams during periods of high activity.Company Secretarial, Private Equity Fund Administration, and Cash Management Experience.Internal systems, controls, and procedures – training will be given on the internal applications used, and the job holder will become familiar with the controls and procedures in place.Training will also be given in relation to KYC; however, it is desirable that the job holder is familiar with regulatory KYC requirements.Ability to use initiative and work independently.Excellent communication and client relationship skills.Proficient in Microsoft Word, Excel, and Outlook.The Administrator will be educated to at least 'A' level standard or equivalent and will preferably be studying towards ICSA Professional or similar, or willing to study for a relevant professional qualification.A Degree qualification is not essential for the role but will be regarded as a benefit.Ideally, 2+ years of private equity/trust and company experience, company secretarial, and cash management experience would be an advantage.Less direct experience, if countered by the ability to demonstrate previous roles of a similar nature and responsibility, would be viewed positively. What's in it for you? An exciting opportunity in an international company.Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy.A career within an ever-evolving market.Flat hierarchies with direct contact to management and international exchange. Applications close: 29 Nov 2024 South Africa Standard Time. For further information and to apply, please visit our website via the "Apply" button below.
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