The duties include, but are not limited to the following:Fleet Administration and Vehicle TrackingDaily monitoring of night usage of vehicles -emails to respective Regional Manager, cc Finance, of any unauthorised use and any parking of vehicle at unauthorised address overnight.Daily check of tracker reports for reckless driving, harsh braking etc, Send to Regional Manager And progressive discipline Ayanda (HR).Weekly tracking of fuel expenses and trip sheets per vehicle and compare to Tracker system and report on any anomalies.ETolI weekly monitor expenditure and re-charge as required.Track speeding and cross reference against paycity system to ensure timely payment and signature of AODs and recovery of fines.Monthly tracking of vehicle licences due for renewal and facilitate renewal. Tracking of validity of company drivers licenses and PDPs.Weekly tracking of vehicle services and log what is done in the service to notice trends that cause expenditure g, harsh braking = more frequent replacement of brake pads.Random daily check of all vehicles with cameras to monitor driver behaviour, g, seat belts, phone usage, mask wearing, unauthorised passengers.Monthly Fuel Consumption Report per vehicle, per driver split between operations and sales (incl fleet cards, petty cash issued for fuel, sales fuel reimbursive claims submitted).Monthly vehicle cost summary report of all vehicles to be placed on fleet group.Expenditure TrackingMonthly tracking of cell phone expenses per user and report on any anomalies.Telkom Mobile purchase additional airtime as and when required. ProcurementAccumulating and compiling a register of B-BBEE Certificate for Greys MASA Measured Ability and MASA Outsourcing Suppliers and sourcing alternate Suppliers for non-compliant Suppliers.Authenticating Suppliers BBBEE certificates and affidavits to ensure that they adhere to the New B-BBEE codesIdentifying gaps between EME, QSE and Generic Enterprises to maximise the Preferential Procurement spend.Establish a database of preferred suppliers for use by the Branches.Liaise with all branches in terms of PPE purchases in order to ensure compliance with list of preferred Suppliers to maximise BBEE score and that these purchases are only made from approved Suppliers.Accurate updating monthly procurement expenditure into the main BBBEE input sheet.Research potential Suppliers.Upon receipt of purchase requisitions source Suppliers, obtain quotations and negotiate pricing.Create purchase orders.Matching purchase orders to delivery notes and invoices.Processing of supplier invoices in Pastel and reconciling Supplier ledgers monthly or as and when required.Liaise with Finance Manager regarding any changes of pricing, order amendments, and cancelation of orders.Follow up with suppliers, as needed, to confirm or change orders.Liaise with branches to ensure all purchases arrive in good condition. Maintain a good relationship between Suppliers and MASA.Trace, track and expedite purchase processes.Keep track of PPE issued / deductions from employees weekly on spreadsheet.
