Job title : Fleet Administrator - Western Cape
Job Location : Western Cape, Cape Town
Deadline : December 21, 2024
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Main Responsibilities
Receiving of repairs, maintenance, and tyre quotes from all suppliers via email and loading quotes on GreenFleet
Issue pre reference number to dealers for vehicles under maintenance plan
Check history of each vehicle
Flag any discrepancies (duplicate repairs, incorrect labour rates, incorrect odometer readings etc.)
Ensure vehicle history report and all relevant documentation is attached prior to sending quotes for approval to Fleet Manager
Create and send purchase orders to relevant departments
Repair cost verification
Follow up with suppliers on invoices and open Purchase Orders
Receive & receipt invoices
Attend to and resolve all Fleet queries
Load daily quotes received from all suppliers on tracking report
Liaise with suppliers, fleet controllers, fleet managers and internal customers
Order company fuel cards
Consolidate Open Purchase Orders report and Engen report
Issue licence discs to fleet controllers
Load asset verification photos for private staff on the system
Traffic fines management
Accident admin:
Captures accidents on Master report
Register claim on GreenFleet
Appoint assessor
Follow up on outstanding documents (Quotes, presentation, MVA pack etc.)
Prepares quotes for sign off
Generate PO's
Request invoices and receipt
Liaise with supplier and internal customers
Consolidate weekly accidents reports, Open order report
Complete Capex 2 disposal
Office Administration
Maintain accurate filing records for vehicle fleet
Adhoc administrative tasks as delegated by Admin Manager and Fleet Manager
General administrative duties (printing, scanning etc.)
Education and Qualification
Gr 12
Transport qualifications or working towards a technical or transport qualification
Fleet and transport training completed will be an advantage
Experience and Training
5 Years' experience in an administrative role within a fleet maintenance or workshop environment
Supplier and customer liaison
Relationship building
Maintenance call centre (advantage not compulsory)
Knowledge of car parts, service levels, labour rates, licencing and COF's, tyres etc.
Strong technical background
Knowledge and Skill
Office Administration
MS Office and Excel
Interpersonal communication
Teamwork
Time management
Problem solving
Critical thinking
Attention to detail
Adaptability
Supplier Liaison – internal and external
Flexibility
Verbal and written communication
Report writing
Logical thinking
Organizational awareness
Relationship building
Administrative / Management jobs