2 x Firearm & Assets Control Officer (Durban Logistics)
Key Performance Areas (KPAs)
Issue correct firearms, ammunition and assets (i.e, but not limited to, Radios, Access/Site keys and tags, Track & Trace mobile devices, etc.)
Validate if the person receiving the equipment in the Gunvault is an SBV employee
Verify that staff complete the firearm register correctly during handover process
Authenticate all firearms, ammunition and equipment that are issued, matches to the relevant permit/s
Update the centre firearms register accordingly, where applicable
Reconcile firearms, ammunition and equipment that were issued to the employees to that which has been received back from employees
Minimize Risk
Comply with and adhere to company and legislative rules & regulations relating to firearms and safety within the Gun vault area
Manage firearm vault keys during shifts and sign key in at the end of the shift
Adhere to agreed SOPs before issuing out any firearms
Verify that the employee/s being issued with a firearm/s are in possession of a valid competency certificate for the specific category of firearm/s and are registered with PSIRA on a daily basis
Control all access to the gun vault
Confirm that all assets are handed in before releasing employees from their duty on the relevant system.
Maintain accurate and complete registers, permits and paperwork
Adhere to the Firearms Control Act 60 (No 60 of 2000), the Firearms Regulations 2004 and Regulation 21.
Tag, store and report on broken/faulty firearms received as per firearms policy.
Inspect firearms and ammunition on a weekly basis in order to ensure that firearms are clean, in a working condition and serial numbers are visible and correct.
Provide a detailed record of all firearm related incidents in the Occurrence Book (OB).
Control stock in order to validate that all company firearms, ammunition and equipment is accounted for.
Balance Vault daily
Balance & reconcile all assets received to what was issued before booking in the Vault Keys.
Conduct thorough hand-over from one Vault Officer to another.
Complete and submit dually signed asset balancing documents to management.
Manage administrative functions within one's area
Conduct monthly stock inventory and reconcile with previous month.
File all records for audit purposes.
Obtain quotations and place orders for new stock in accordance with company policy.
Collate sizes and forward to the CIT Legislative Manager, receiving and dispatching all uniforms to employees as and when required.
Assist with control room officer duties when required.
Management of applicable System
Administer and manage the applicable system
Log system faults with SBV Service Desk and notify Legislative office of fault/s
Obtain relevant authorisation and reference numbers if manual processes are to be followed.
Load new employees and assets accurately on to the system
Identify imminent (120 days) expiry of staff firearm competency certificates and issue reminder letters within an appropriate time frame
Liaise with local South African Police Service Station Designated Firearms Officer in terms of employee firearm competencies (obtaining printouts and verifications)
Live the organisation culture within one's centre
Live the department's values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission
Provide leadership to employees within the organisation, creating a winning culture and high morale
Lead as an Ambassador and executor of Change
Act as a change champion in periods of change to ensure continuity to operations
Minimum Requirements: Work Experience
3 years CIT experience with knowledge on firearm and competency processes
Minimum Requirements: Education
Grade 12
Special Training or Requirements
Factt training
Grade C PSIRA Registration
Firearms Competency Certificate in Handgun and Rifle categories
Intermediate MS Word, Excel and Outlook
Verbal-, Non-verbal and Written Communication Skills: Ability to effectively interact with individual/ group, using appropriate verbal-, non-verbal- or written communication on the required level, and sending out/ receiving a clear message in the intended way
Logical Thinking and Judgment Ability: Use of discretion and logical reasoning in a clear and consistent manner whilst considering/evaluating of information/circumstantial evidence in order to draw sound conclusions, form an opinion and make a good decision
Relationship- and Alliance Building Skills/ Social Intelligence: Ability to skillfully use interpersonal- and networking skills in order to develop a sound relationship/alliance and cooperate with key stakeholders inside/ outside the organisation and maintain such a relationship over time towards the achievement of objectives. Navigating complex social and political situations effectively
Corporate Governance: Ability to correctly apply internal control measures and framework of processes/policies and legislation in a transparent way in order to responsibly govern the organisation and ensure good accountability towards Management, Customers, Shareholders, Government and the Community
Risk Management: Ability to proactively identify risk areas/threats, to analyse such exposure to risk, to determine how to best handle it and to implement appropriate course of action to control/minimise risk
Anticipation and Intuition: Ability to anticipate the unexpected by relying on personal experience/ pattern recognition and by trusting the strongly developed inner sense, intuition, hunch, or gut feeling in order to guide decisions by what the person feels is right.
Time Management: To effectively plan/schedule, coordinate and execute own program and work in accordance with business priorities
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