The Financial Manager is responsible for maintaining the accounting records of the Company and the Fruit Pool ensuring accuracy and compliance with legal standards. The Financial Manager must ensure all legal financial requirements are met while upholding a fiduciary responsibility to protect the company's financial interests.FRUIT POOL:Monitoring and Processing of Supplier Invoices:Data Capturing: Oversee the data capturing clerk's processing of supplier invoices in the fruit pool.Invoice Accuracy: Verify the accuracy of invoices captured and processed by the data capturing clerk.Payment of Supplier Invoices:Invoice Verification: Check the balance payable against supporting documentation before payment is captured.Payment Authorization: Submit payments for authorization by the Authorised Party.Receipt and Declaration: Handle incoming currency payments by confirming their validity, nature, and UCR number with the bank.ZAR Allocation and Processing: Allocate payments against the actual exchange rate and record ZAR value against relevant invoices in logistical software.Sales Invoicing and Documentation:Container Allocation: Allocate containers per customer in logistical software.Sales Invoice Generation: Generate loading notes and sales invoices, emailing them to relevant parties.Price Confirmation: Confirm all prices in writing with marketers.Cost Accounting:Weekly Cost Reports: Calculate and verify weekly cost accounting reports related to the fruit exported per farm per export week.Rectification: Identify and rectify any discrepancies in cost accounting.VAT Compilation and Submission:Monthly VAT Report: Compile the monthly Tax Report and VAT Reconciliation for authorization by the Authorised Party.Submission to SARS: Complete and submit the VAT201 to SARS after authorization.Exceed: Liaise with Exceed regarding any Tax / VAT reconciliations and submissions.Reconciliation: Reconcile logistical costs between accounting and logistical software, investigating any discrepancies.Communication: Communicate discrepancies to the Authorised Party for inclusion in the final rebate calculation.Account Sale Collection and Processing:Sales Values Authorization: Verify the reasonableness of fixed sales values per customer and authorize account sales for fruit sold on consignment.Payment Authorization:Supplier and Customer Payments: Authorize and check payments to suppliers and customers (farms), including advance and final payments.Weekly Cost Accounting:Receipt Allocation: Ensure correct allocation of customer receipts and input logistical costs in logistical software.Approval Submission: Submit final results per carton for approval to the Marketing Manager.Claims Monitoring and Finalization:Claim Management: Communicate, monitor, and authorize claims with relevant parties, ensuring correct recording and allocation.Safeguarding of Funds:Fiduciary Responsibility: Safeguard funds of each producer/farm, ensuring appropriate handling and security.Compliance and Legal Requirements:Financial Legislation: Ensure compliance with relevant financial legislation.Agreements: Oversee the establishment and maintenance of necessary agreements.Year-End Reconciliation: Ensure the fruit pool balances reconcile to zero before year-end, involving reconciliation between accounting and logistical software.COMPANY:Invoice Checking and Processing: Receives, checks, and ensures supplier invoices are correct and authorized by relevant employees before processing them in the accounting software.Payment of Supplier Invoices: Captures and authorizes payments in the online banking profile after invoice approval.VAT Compilation and Submission:Monthly VAT Reports: Compile the monthly Tax Report and VAT Reconciliation, submits it for authorization by the Authorised Party and then completes and submits the VAT201 to SARS.Submission to SARS: Submit the VAT201 returns and the relevant payment to SARS.Invoice Generation: Generate sales invoices and communicates them to the relevant parties.Reporting and Financial Analysis:Management Accounts: Prepares all management accounts and related reports for directors, banks, and other relevant parties.General Ledger and Accounts Oversight:General Ledger Maintenance: Oversee the full set of accounts in the general ledger to ensure accuracy and compliance.Budgeting:Annual Budget Preparation: The Financial Manager is responsible for preparing and authorizing the annual budget and managing daily budgeted expenses.Income Tax Management:Tax Calculations and Submissions: The Financial Manager calculates provisional and final income tax payments, coordinates with Exceed, and ensures timely submission of relevant tax returns.Preparation and Audit Support: The Financial Manager prepares the final set of annual financial statements, ensures all necessary supporting documentation is provided to auditors, authorizes the financial statements, and communicates with relevant parties.
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