FINANCIAL MANAGER
RESPONSIBILITIES:
Financial Control:
Ensure that all personnel in department adhere to and follow OEM, as well as Policies and Procedures
Ensure all targets and deadlines are met
Ensure the monthly reconciliations, including allocations, are up to date and outstanding items cleared timeously
Preparation of monthly management accounts
Institute and control effective cash flow methods daily, prepare a daily cash flow analysis
Management of cash i.r.o funds transfers to and from all accounts to maximize interest earned
Manage an effective collection process for all outstanding money
Computer System:
Have a working knowledge of Microsoft Office, in particular Excel
Necessary daily reports
Ensure the safekeeping and maintenance of the database on the integrity of the financial information on DMS
Manage the users on the system and ensure passwords are controlled effectively
Staff Requirements:
All staff receives the necessary training to perform their functions efficiently
Train, assist and motivate all admin staff
Ensure that all salary requirements and adjustments are forwarded to the human resources department timeously as per the prescribed cut-off dates
Asset Control:
Institute and control procedures for safekeeping of assets, e.g. weekly vehicle stock checks etc.
Ensure that the fixed assets are correctly recorded on the DMS system and depreciation charges correctly applied
Ensure that you have an extensive understanding of controls for stock take procedure (twice a year) and make yourself available to these times i.e. August and February month end
Statutory Returns:
All statutory returns to be accurately and timeously completed and submitted, these include VAT
At this stage the salary / human resources department is completing returns related to salary deductions / contributions
FIC - Financial intelligence reporting on Section 28 and Section 29 transactions, CTR / CTRA within the prescribed time frame of 48 hours and STR within 4 weeks of the transaction becoming suspicious
Amending / update on the goAML system as and when required
General Accounting Functions:
Preparation of a monthly management account pack, ensuring all balance sheet recons complete
Monthly commission sheets completed for all the departments (monies collected prior to commission payment and all late costs accounted for) The commission sheets need to be signed by the Departmental Manager and Dealer Principal
Floorplan control and timeous settlement of vehicles. Optimization on the interest free units in conjunction with the Sales Manager and Controller
Monthly standard journals
Control of all OEM accounts and follow-up on the outstanding amounts
Verifying variable incentives / clawbacks ensure that the variable is in line with the OEM bulletin and signed off by the relevant Departmental Manager and Dealer Principal
STATS SA submissions are completed
FIC
Financial reporting - JLRSA
Budgets:
Initial preparation of budget in conjunction with Line Managers and submit to Group Financial Manager every quarter
Final review and completion with Dealer Principal
Assist with presentation and review process to management
Auditors:
Close co-operation with auditor's requests
Year-end financial pack presentation to be ready for audit process
Posting of final year end journal entries on completion of annual financial statements to balance back to Auditor Trial Balance
Leave:
Leave cannot be taken over the financial year end i.e. for the month of February and until final year end reconciliations are completed
Every effort must be made to try and ensure you are not on leave over any month end
Leave pay commission and leave bonuses are kept in a separate journal to track the leave pay commission already paid out and the average amount that is still due to the employees
Monthly leave audit meeting to be held to ensure that leave has been allocated correctly
BBBEE:
All functions pertaining to the completion of the BBBEE Pack (procurement, CSI, ED, SED, Skills)
For more information please contact:
Lidia Meyer
#J-18808-Ljbffr
