Duties & Responsibilities 2.1 ACCOUNTING OVERSIGHTOversee the management of all cash.Oversee that debtors are managed according to standards.Oversee that creditors are managed according to standards.Load required payments and ad hoc payments for release.Manage the general ledger, reconciliations, and journals.Process accounting allocations that are appropriately made and documented.Process Salaries and Wages reconciliations every month.Process VAT reconciliation every month.Process Cost of Sales reconciliations every month.Scrutinize Repairs and Maintenance accounts for uncapitalized expenditure every month and process corrections.Reconcile purchase accrual account every month.Prepare and reconcile the Fixed Asset register every month.Process Inter-Company loan accounts every month.Process transactional accounts monthly and that forex profits and losses are correctly calculated and journalized.2.2 INTERNAL CONTROLSEstablish and execute internal controls over company accounting and financial procedures.2.3 FINANCIAL PLANNINGNegotiate credit and vendor agreements.Negotiate terms and conditions for large clients.Review all financial contracts and financing agreements.Provide accurate and comprehensive financial information to the Directors for long-term financial strategizing.Coordinate all financial planning functions with business operations.2.4 FINANCIAL REPORTINGPrepare financial statements, balance sheets, cash flow reports, budgets, budget to actuals and financial projections.Implement and maintain effective financial reporting and cash management procedures.Draft monthly management reports and other adhoc reports as required.Complete the CFC forecast and analysis.Do comparison checks on certain service providers and the cost vs quality.Submit weekly scorecard.Prepare Annual Review packs for Accountants and liaise with Auditors to finalize Annual Reviews for the GT Jupp Family Trust group of subsidiaries and affiliates.2.5 COMPLIANCEManage submissions of EMP201s, VAT201s and IRP5/EMP201.Manage VAT Audits, EMP Audits and liaise with Accountants to ensure Income Tax Audits are attended to in a timely manner.Manage submission of annual IOD report to RMA and ensure LOGS is obtained.Manage CIPC submissions annually to ensure compliance.2.6 FIDUCIARYMaintain a duty of loyalty to claim the interest of the companies before your own or Management interests.Report possible/suspected and actual misuse of company funds.Communicate financial policies and procedures across the companies.Ensure continuous learning to stay on top of new financial and regulatory developments.Compliance to IFRS.2.7 FINANCIAL AUDITSFull Financial Audit Function, from Start to FinishLiaise with company Auditors and submit requested Documentation2.8 ADMINISTRATIONDo stock adjustments for sharpening, paper knives and authorized requests.Assist with stock take for raw materials, consumables, WIP and finished goods.Complete costing documentation and arrange payments for shipments.Interface Visual Job Shop and QuickBooks.Update average shipment costing sheet with all imports and keep up to date.Monitor bank balance and transfers.Oversee that filing is kept up to date.2.9 EMPLOYEE MANAGEMENTManage Finance Clerk2.10 PAYROLLOversee Monthly & Weekly Payroll2.11 ITManage IT Service ProviderEnsure smooth running& updating of all IT-related issuesManage & Keep IT Manual up to date (Highly Confidential)Oversee & Monitor SOEs & Organization Website2.12 INSURANCEManage Insurance Claims from Start to Finish2.13 HEALTH & SAFETYBe always responsible for your health and safety.Observe that your fellow employees are working safely and that the area around you is safe.Report safety hazards to the Health and Safety Representative.Report any PPE requirements to Stores Desired Experience & Qualification 5+ years of experience as a financial managerSolid Knowledge of Reporting StandardsPayrollB Com Accounting / Financial Management or SimilarCA (SA) Professional membership is highly advantageousExcel AdvancedSequel ServerQuick Books or SimilarMicrosoft Office
