CONTRACT TYPE: PERMANENT
JOB GRADE: PERMNONES 9
REPORTING TO: REGIONAL ACCOUNTANT
LOCATION: BLOEMFONTEIN
KEY DELIVERABLES:
The Financial Administrator is responsible for management of debtors, creditors, assets and related accounting and financial tasks in their designated province. The Individual will primarily be responsible for, but not limited to the following:
Document management (Finance Files):
– Ensure completeness of files.
– Ensure accurate filing.
– Ensure quality and maintenance of files.
– Ensure safekeeping of files.
– Send files for archiving / external storage when necessary.
– Request retrieval of files from storage when necessary.Compliance:
– Ensure compliance with HCPMA, PFMA, GRAP and Treasury Regulations.
– Ensure compliance with all approved policies and procedures.
– Submit documents requested for audit.
– Respond to internal and external audit queries and findings. Liaise with legal division when necessary.Debtors Management:
– Ascertain that the debtors' receipts are correctly allocated and match the debtors' receipts to the correct debtors' invoices.Financial Guarantees:
– Receive sectional title financial guarantees:
– Consult legal if necessary.
– Review supporting documents and compare to guarantee to verify accuracy.
– Update guarantees status on SAP. Upload the guarantees and supporting documents on SAP.
– Update the province's financial guarantees register.
– Ensure safekeeping of the guarantees.Cashing Financial Guarantees:
– Send letters of demand to the banks before the expiry of the guarantees to ensure payment is received in due time.
– Allocate the payment once received and inform the Administration Officer to print the enrolment certificates.Invoicing:
– Create and issue pro-forma invoices for reprints of migration certificates, Home Builder Manuals and SANS 10400.
– Create and issue invoices for Registrations, Renewals, Enrolments, Reprints, Change of Selling Price, Home Builder Manuals and SANS 10400.Speedpoints Management:
– Post Speedpoints to the GL clearing account on SAP by withdrawing the daily banked batch total from the cash desk.
– Reconcile Speedpoint payments as banked and send recons and statements to head office.
– Safekeeping of Speedpoint machine PIN.Contract Management:
– Keep copies of contracts on file.
– Review blanket purchase orders to ensure that the correct material codes, general ledger accounts and cost centers are used.Stock Management:
– Order stock from head office and ensure safekeeping of the stock. Return damaged stock to head office and adjust stock balance accordingly.
– Perform monthly stock counts and do stock adjustments where necessary.Petty Cash Management:
– Ensure adherence to petty cash limits per transaction.
– Prepare petty cash journal on SAP.MINIMUM REQUIREMENTS:
• Minimum of a National Diploma (NQF 6) in Accounting is mandatory.
• Minimum three (3) years accounting operational experience is mandatory.
• A Bachelors/BTech Degree (NQF 7) in Accounting or related field will be an added advantage.
APPOINTMENT:
The above-mentioned position will be offered on a permanent contract with a Total Cost To Company package.
ENQUIRIES:
Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.
CLOSING DATE: 22 November 2024
APPLICATION PROCESS:
Please email your CV to ****** with "Financial Administrator" in the subject line. Applicants are informed that correspondence will be limited to short-listed candidates only. If notification of an interview is not received within 1 month after the closing date, candidates may regard their application as unsuccessful.
Disclaimer: The National Home Builders Registration Council (NHBRC) will consider applications in terms of its Employment Equity Plan. Applicants are encouraged to apply. The NHBRC reserves the right not to make an appointment. Candidates shall be subjected to appropriate psychometric testing and other selection instruments.
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