Job Functions Administrative Tasks:
Answer phone calls, respond to emails, and greet visitors
Manage and maintain files, records, and databases
Prepare and distribute documents, reports, and correspondence
Office Management:
Maintain office supplies, inventory, and equipment
Coordinate travel arrangements, meetings, and appointments
Ensure office cleanliness and organization
Communication:
Handle internal and external communications
Prepare and distribute meeting materials and minutes
Ensure effective communication among team members
Data Entry and Record-Keeping:
Enter data into various software systems and databases
Maintain accurate and up-to-date records and reports
Special Projects:
Assist with special projects and tasks as assigned
Provide support to other departments as needed
Creditors: Manage and maintain accurate records of amounts owed to suppliers and vendors
Verify and process invoices and credit notes
Ensure timely payment of debts to avoid late fees and penalties
Communicate with suppliers regarding payment queries and disputes
Reconcile supplier statements and investigate discrepancies
Maintain aging reports to track overdue payments
Ensure compliance with payment terms and conditions
Debtors: Manage and maintain accurate records of amounts owed by customers
Verify and process invoices, credit notes, and receipts
Ensure timely collection of debts to minimize bad debts
Communicate with customers regarding payment queries and disputes
Reconcile customer statements and investigate discrepancies
Maintain aging reports to track overdue payments
Follow up on overdue accounts to secure payment
Ensure compliance with credit terms and conditions
Requirements:Experience in Creditors and DebtorsExperience in General AdministrationFluent in Afrikaans and EnglishOwn TransportGood computer Skills Sage Accounting skills and KnowledgeSelf-motivated, Hardworking and outside of the box mindset