Financial Administrator/Bookkeeper

We are seeking a highly organized and proactive Bookkeeper to join our team.
This role involves a variety of administrative and accounting tasks to support our Administrative Director and the overall smooth operation of our office.
The ideal candidate should be versatile, detail-oriented, and capable of managing multiple responsibilities efficiently.
Key Duties and Responsibilities:
Perform adhoc computer tasks, including working with Microsoft Office (Excel, Word, PowerPoint), Pastel Accounting, Employee Payroll software, and other systems.Assist the Administrative Director as needed with various tasks.Request and manage supplier quotations, address supplier account queries, and handle invoice and order capturing.Track supplier orders and maintain Supplier and Customer Age Analysis.Process customer credit notes and maintain customer price lists.Conduct credit control on unpaid accounts and address bank queries.Arrange and manage disciplinary hearings with staff.Maintain stock control journals and process month-end payments.Compile weekly staff wages using Time Log and Pastel Payroll.Register new staff on Time Tog system and manage staff leave (including absenteeism, late comings, annual leave, etc.
).Schedule monthly Board Meetings and perform receptionist duties (answering phones, emails, greeting guests).Maintain logs of company vehicles for license renewals and servicing.Provide personal assistance to Directors, including booking flights, car hire, and preparing travel packs.Prepare VAT and tax submission reports, maintain the Fixed Asset Register, and calculate depreciation and interest payments.Manage petty cash reports and updates, and collaborate with auditors as required.Create and maintain both physical and online files.Requirements:
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).Experience with Pastel Accounting and Payroll systems.Strong organizational skills and attention to detail.Ability to handle multiple tasks and prioritize effectively.Excellent communication skills, both written and verbal.Previous experience in an administrative or accounting role is preferred.