Key Responsibilities
Appropriately processing supplier invoices and credit notes in line with the University's policies and procedures, as well as the Departments processes, procedures and guidelines.
Identifying and/or investigating, creating and processing adjustment/correction transactions and journals.
Reconciling supplier statements against the aging reports.
Investigating, resolving and where needed correcting the applicable transactions on the On-Hold Report.
Advising external and internal clientele on the correct procedure/s required in order to process their financial transactions.
Meeting with external and internal clientele, when necessary, to discuss and resolve outstanding financial issues.
Creating system quotes, invoices and credit notes in line with the University's policies and procedures, as well as the Departments processes, procedures and guidelines.
Allocating and populating the letters to be signed off and forwarded to the relevant clients in terms of outstanding balances.
Following up and recovering outstanding payments.
Issuing and reconciling advances/prepayments for subsistence and travel, when necessary, and in accordance with the University's advance policy.
Processing reimbursements to staff for business expenses, when necessary, and in accordance with the University's reimbursement policy.
Accurately processing and reconciling internal requisitions on the University's finance system.
Liaising with staff, management, suppliers and contractors regarding financial queries, concerns, etc.
Participating in the stocktaking of inventory.
Setting up and maintaining an adequate, functional and user-friendly filing system of financial records (electronic and hardcopy).
Assisting management in the creation of specialised documents for reconciliation, statistical and comparative purposes, as well as the updating, monitoring and safekeeping thereof.
Assisting with all necessary information for the Snr Finance Officer, Finance Officer and Finance Manager to prepare the monthly financial reports.
Facilitating the request for new and/or additions to the chart of accounts.
Performing any other tasks or duties as may be requested by the Snr Finance Officer/Finance Officer and Financial Manager for the efficient and effective running of the Finance office.
Requirements
Matric.
Certificate in Finance/Accounting or any other recognized Finance/Accounting Qualification.
3-5 years working experience.
Technical Competencies
Income Statements, Balance Sheets & General Ledger knowledge and exposure.
Reconciliation knowledge and exposure.
Stock-taking knowledge and exposure.
AP&AR Age analysis.
MS Office.
Knowledge of Financial System (Oracle will be an advantage).
Competencies (Knowledge, Skills and Behaviour)
Planning and Organising.
Deadline Driven.
Problem Solving Skills.
Accuracy.
Attention to Detail.
Communication Skills.
Compliance/Statutory Requirements (Knowledge, Understanding and or Training)
GAAP.
IFRS.
How To Apply
Please submit a covering letter clearly indicating which post you are applying for, detailed CV with names, addresses, contact numbers and e-mail addresses of 3 referees.
External applicants are invited to apply, by registering your profile on the Wits i-recruitment platform located at https://irec.wits.ac.za and submitting your application.
Internal employees are invited to apply directly on Oracle by following the path: wits /Self Service application/" Apply for a job".
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
Closing Date
08 November 2024
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