Finance & Procurement Assistant - CasualDate Posted: 11/25/2024
Req ID: 40779
Faculty/Division: Faculty of Dentistry
Department: Faculty of Dentistry
Campus: St. George (Downtown Toronto)
About us: Exciting new advances and global challenges are radically reshaping the field of dentistry. Our vision at the Faculty of Dentistry at the University of Toronto is to not just address and respond to these changes – but to thoughtfully and conscientiously shape the field of the future.
With our robust and comprehensive educational training programs (DDS, MSc, PhD degrees, IDAPP and other specialty programs), our emphasis on community outreach and care, and our internationally known and interdisciplinary research mission, the Faculty of Dentistry at the University of Toronto continues to earn its reputation as one of the top dental schools in North America.
Your opportunity: Reporting to the Director, Finance & Procurement, this role will support the financial and procurement processes at the Faculty of Dentistry, while providing exceptional service with every interaction. Responsibilities include the preparation of purchase orders, processing of expense reimbursements and invoices, journal entries, reconciliation of FIS accounts, and P-card administration, ensuring compliance with the University's financial guidelines and procedures.
Your responsibilities will include: Processing account invoices (accounts payable and receivable)Reconciling financial documentation and accounts including purchasing cards statementsPreparing, processing and recording journal entriesPreparing and recording deposits on a regular basisSupporting purchasing activities including preparing purchase ordersMaintaining a detailed filing systemActing as a first point of contact for purchasing enquiriesProviding detailed information on processes, policies, and proceduresQualifications: Essential Qualifications: Advanced College Diploma (3 years) with an emphasis on accounting or business or an equivalent combination of education and experience.Minimum three years in a financial administrative support area.Experience processing financial transactions.Experience interpreting and applying financial policies and guidelines, and procurement policies and guidelines.Demonstrated understanding of financial management procedures, accounting principles and procedures, and an ability to accurately interpret and apply guidelines, procedures and regulations.High level of proficiency with SAP (FIS, HRIS, Logistics), Windows, MS Office (Word and Excel) and Filemaker.Excellent interpersonal skills, with the ability to communicate effectively both orally, and in writing, with various levels of university staff.Ability to work under pressure, problem solve, respond to changing priorities, and prioritize work to meet deadlines.Proven ability to use discretion and sound judgement while dealing with confidential material.Excellent organizational, multi-tasking and time management skills.High level of attention to detail and accuracy.Teamwork skills to work collaboratively as a part of a team.Assets (Nonessential): Related experience in a university environment preferred.Knowledge of MS Access and Tableau preferred.To be successful in this role you will be: MeticulousMulti-taskerOrganizedProactiveTeam playerPlease submit all applications (Resume & Cover Letter) to ****** with the subject line "Finance & Procurement Assistant Casual". Thank you for your interest in joining our team. Only those candidates who meet our criteria will be contacted. Note: Hours of work for this position is 8:45AM to 5:00PM Monday to Friday
Closing Date: 12/13/2024, 11:59PM ET
Employee Group: USW Casual
Appointment Type: Casual - Less than 6 months in duration
Hourly Rate: $35.81
Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Diversity Statement:
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
Accessibility Statement:
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
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