Finance Manager - Vivari Hotel & Spa by MantisJob DescriptionFinance Manager - Vivari Hotel & Spa by MantisReporting to the General Manager and steering the financial operations of the hotel and complex, this position acts as the property's strategic financial business leader and provides the necessary financial expertise for the successful implementation of the brand service strategy and initiatives, while also maximizing the return on investment. In addition, this role formulates and executes a business plan aligned with the property and brand's strategy, focusing on financial activities to achieve the desired results.Key Responsibilities:Service Excellence and Compliance: Consistently provide thoughtful, caring, and sincere service while leading and managing the day-to-day activity of the Finance Department. Ensure all standards are followed, including optimal compliance with corporate Focus audit, and that financial records are maintained in compliance with accepted policies and procedures. Follow departmental policies and procedures diligently.Financial Reporting and Analysis: Compile and analyze financial information to prepare financial statements, including monthly, quarterly, and annual reports. Prepare the monthly payroll pack, ensuring completeness, and review the income audit pack, resolving any discrepancies. Additionally, review accounts receivable aging and bad debt provision in line with Accor policy. Ensure accurate and appropriate recording and analysis of revenues and expenses, including reviewing daily CASH UP's and F&B sales summaries for accuracy. Prepare monthly balance sheets and bank reconciliations, while also checking all POS reports, Opera reports, PABX reports, and rebates for discrepancies, reporting any issues to the General Manager/Hotel Manager. Monitor F&B cost ratios to ensure alignment with the budget and verify any major variances in the same month. Lastly, handle the preparation of monthly journal vouchers and upload them to the general ledger.Financial Operations and Control: Assist the General Manager in ensuring all financial reporting deadlines are met and support the preparation of financial audits, coordinating with the audit process for the hotel and entire complex. Arrange supplier payments in a timely manner and ensure that daily receipts are deposited on the next succeeding banking day. Additionally, upload month-end figures on OneStream and MGM reports and ensure all historical information is filed in a way that provides easy access, including microfilming or other storage where necessary.Procurement and Inventory Management: Involvement in monthly inventories together with F&B, ensuring F&B controls, procurement, stores, and receiving are in adherence with policies and procedures. Additionally, suggest and recommend improvements to the internal control system.Legal and Administrative Responsibilities: Preparation of monthly and yearly owner reports, ensuring all contracts, agreements, certificates, licenses, legal documents, and insurances (Property/Workmen) are renewed and safeguarded. Additionally, handle any other duties as assigned by the General Manager.QualificationsWork Experience: Previous experience as a finance manager or in an equivalent role, preferably with international and local experience.Education: Diploma or degree preferably in finance or a related field, with a commitment to ongoing learning.Communication Skills: Fully proficient in English, with excellent communication and presentation abilities.Systems: Excellent knowledge of Symphony, Opera, and Sun.Financial Acumen: Excellent experience with budgeting, forecasting, profit and loss analysis, and a creative and innovative approach.Profile: Engaging, friendly, and charismatic, with a natural ability to connect with guests/colleagues. Performs well under pressure, analyzes and resolves issues, and exercises sound judgment.
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