Purpose:
Reporting to the Chief Finance Officer, the purpose of this role is to manage the day-to-day operational requirements of the finance department by ensuring effective, secure processes and appropriate staff engagement. Responsibilities include overseeing the bank and cash, accounts payable, accounts receivable, and accounting and reporting functions resulting in accurate, relevant, and timely reporting.
This is a 4-5 months fixed-term contract position.
Responsibilities:
Review and finalize Management Accounts
Review and circulate all firm and departmental reporting
Prepare monthly operational cashflow forecasts
Oversee full accounting function
Authorize changes to Chart of Accounts
Financial Year End audit
Complex accounting fixes and investigations due to billing and/or accounts payable errors
Develop, improve, and formalize accounting processes and associated policies and procedures
Oversee Accounts Payable (professional and trade creditors) and assist with complex vendor situations
Oversee Accounts Receivable function
Oversee the Bank & Cash function including assisting with payment approvals
Oversee the accounting of Client Trust Funds
Ensure old trust amounts are validated and refunded
Ensure unidentified trust amounts are identified within 2 weeks of receipt
Ensure trust creditors and trust funds are reconciled monthly with zero errors
Ensure trust interest is reconciled and paid to the LPC monthly
Manage the Task Based Billing management (by matter)
Maintain matter plans and tasks
Maintain matter budgets
Monthly budget versus actual reporting at matter level
Monitor monthly reports to highlight anomalies within the actual expenditure and budget
For specific areas of business:
Monthly 3P cashflow forecast
Monthly forecast reports on 3P debtors
Matter Fee profitability reporting (to be developed)
Salary Reconciliations
Collate and review month-end reconciliation files
Annual budget preparation
Preparation of partner salaries
FICA, FATCA, and POPI compliance
Ensure continuous Tax Compliance
Assist with BBBEE audit
Vendor, client, and matter record management
Monthly monitoring of inactive matters
Ensure inactive clients and vendors are closed after 3 years
Ensure bank beneficiaries are deleted after 3 years
Archive management
Commissioner of Oath
Qualifications & Experience:
CA(SA)/CIMA/ACCA
Solid Financial Management experience
Staff management experience
Advanced MS Excel
Ability to meet deadlines
Ability to work independently, accurately and use initiative
Strong leadership skills
Excellent ability to communicate both in writing and verbally
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