Purpose of Role
The Finance Manager is responsible for the day-to-day financial management and reporting of the organisation's operational activities. This role will support the Head of Finance and Operations in overseeing the financial health of the organisation. Collaboration with operational teams, Shared Services and Group Finance to optimise financial performance, mitigate risks and compliance with regulatory standards is essential.
Objectives of Role
Strategy:
Influence and contribute to the development of strategies for the Foundation
Establish, refine and review the strategy for area of responsibility and operationalize the strategy
Assist in the development of annual operational and tactical plans to deliver on Fellowship/ Scholarship/Association Programme Management strategic objectives
Ensure that the Finance function has the systems and processes in place to deliver on strategic objectives
Functional Support:
Manage the monthly expense forecasting process for all functions
Ensure finance system training is planned and provided for new talent members
Systems administrator for the Finance systems (Sage300, IDU, BPM, Business Online, Credit Card PowerApps)
Operate as AGOF Finance representative when Group Finance and Shared Services implements new Finance Systems and Processes
Partner with the programmes team to ensure that all events are executed as planned
Act as a point of contact for finance to all functions
Reporting:
Lead the month-end close process for operational finance activities with the Finance Shared Services team, ensuring timely and accurate reporting of financial results
Review detailed monthly management accounts and related schedules that are prepared by the Finance Shared Services team.
Review and approve journal entries, accruals, recons and adjustments specific to operational finance, ensuring accuracy and compliance with accounting standards.
Provide detailed analytical reports giving insight into the cost drivers and financial performance of the Foundation and present monthly results to all budget holders.
Compile and submit reports for the Function Forum, EXCO, Board and other stakeholders
Audits:
Manage the annual audit process and ensure that all audit requests are provided for
Review the statement of audit differences and ensure that it is accurate
Prepare all adjustments agreed between the audit team and AGOF
Budgeting:
Co-ordinate with the operations team and plan the budget week
Oversee the compilation of the annual budget for the Foundation and submits the consolidated budget to the Head of finance for review
Investigate methods to reduce/contain costs
Setup systems to monitor and control Planning and Operational inefficiencies
Review the approved annual budget of the different Functions with managers on quarterly basis
Ensure compliance with the budget and maintains a high level of accuracy for the financial budgeting
Shared Services:
Review the financial statements and all reports prepared by the shared services team
Ensure all invoices are processed and paid by the shared services team within the agreed SLA
Manage all Finance escalations related to shared services by AGOF talent and ensure that they are resolved
Review and approve the annual cost allocation by Shiriki
Oversee the payments of all third-party payroll related payments
Review and approve the intercompany transaction listing
Assist the Head of Finance in managing the annual audit process as well as assisting in the preparation of the annual Financial Statements
Investments and Liquidity:
Ensure adequate funds are available to fund all expenses of AGOF
Review the monthly investment performance and engage the investment manager for explanations of movements
Establish and the timing of the drawdown and complete the relevant forms.
Respond to all queries from the investment manager
Board Reporting:
Prepare the board and subcommittee reports for review by the Head of finance.
Tax:
Prepare the S18A certificate for all donors
Ensure that all relevant SARS returns are filed timeously
Experience and Qualifications
Education:
Bachelor's degree in Accounting, Finance or a related field
Professional qualifications such as CPA, CMA, ACCA or CA (SA) are advantageous.
Experience:
Minimum of 5-7 years of experience in finance, with at least 3 years in a senior role.
Proven experience as a financial manager or similar role, with a track record of delivering results.
Strong knowledge of financial reporting, month-end close activities, financial analysis, budgeting, forecasting, and cost management.
Competencies
Excellent analytical and problem-solving skills.
Strong communication and presentation skills, with the ability to explain complex financial concepts to non-financial stakeholders.
Proficiency in ERP and Microsoft Office Suite, especially Excel.
Sound understanding of financial principles, regulations, and best practices.
Excellent time management skills, with ability to plan and manage multiple work assignments.
Demonstrated ability to manage relationships with key stakeholders.
Excellent Attention to Detail and Service Oriented
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