About the Finance Officer position We are seeking a reliable Finance Officer at Office & Co to oversee the financial health of our company and ensure compliance with accounting and legal requirements.
The Finance Officer will manage the company's financial transactions and procedures on a daily basis.
The ideal candidate will be experienced in handling audits, invoices, and budget preparations, with a strong understanding of accounting activities, such as bank reconciliations, accounts payable, and accounts receivable.
Excellent organizational skills and the ability to manage time-sensitive tasks are essential for this role.
Finance Officer Responsibilities: Monitor and record all daily company transactions.
Manage invoices and reconcile bank statements.
Oversee accounts payable and accounts receivable.
Create and review balance sheets and prepare monthly, quarterly, and annual financial reports.
Update and maintain financial data in internal systems.
Participate in financial audits and budget preparation activities.
Track bank deposits and payments.
Develop and organize financial policies to align with company goals.
Key Responsibilities – Finance Controller: Financial Management: Oversee and organize the entire stack of the company's accounting operations, including Billing,Cost Accounting, Inventory Accounting, Revenue Recognition and General Ledger Review existing technical accounting issues and develop measures to optimize them.
Create and document business processes and accounting policies to enhance internal controls.
Manage the preparation of the budget and financial forecasts and generate reports on results.
Oversee the company's month-end and year-end close processes.
Perform quality control over financial transactions and financial reporting.
Oversee the preparation of regulatory reporting.
Create and present timely monthly financial statements to company executives and top managers.
Ensure compliance with reporting requirements, applicable laws, and tax filings.
Debtors Management: Collect and process rent rolls and billing data from Centre Managers (CMs).
Address debtor queries and update information in Pastel.
Import expenses via bank statements in Sage.
Conduct credit checks on tenants and verify lease accuracy for sign-off.
Manage debt collection, including sending reminders, statements, and final warnings.
Compile debtor analyses and provide actionable recommendations to management.
Supplier Management: Electronically capture supplier invoices and ensure timely reconciliation.
Resolve discrepancies in supplier accounts and allocate payments accurately.
Prepare supplier age analyses to maintain balance and accuracy.
Banking and Cash Management: Reconcile bank accounts and process petty cash expenses.
Reconcile card machine transactions to ensure accuracy in records.
Human Resources (HR): Collect and process payroll information, ensuring timely and accurate payroll administration.
Update leave and sick day records.
Generate EMP201 reports and ensure PAYE submissions are completed by the 7th of each month.
Collaborate with Labournet to address HR issues and conduct audits.
Operations Oversight: Support Centre Managers in ensuring operational efficiency.
Collaborate on processes related to tenant lease agreements and facility management.
Assist in maintaining operational budgets and managing stock levels for cafes and cleaning materials.
Develop and implement operational improvements to enhance efficiency and reduce costs.
Reporting: Prepare daily cash flow statements for management review.
Develop annual budgets, revise quarterly, and create financial forecasts.
Prepare monthly management accounts with insights into key metrics (e.g., occupancy rates, income, and expenses).
Reconcile balance sheets and manage intercompany transactions.
Imports and Forex Management: Record forex transactions and journal any losses or gains.
Complete forex payment applications and obtain director approvals.
Statutory Compliance: Prepare and reconcile VAT reports, ensuring timely submission via eFiling.
Calculate provisional taxes and assist auditors with tax submissions.
Manage PAYE submissions, salary reconciliations, and IRP5 preparations for EMP501 submissions.
Audits: Gather information for financial audits and liaise with auditors.
Support audit review processes for various entities.
Key Skills and Competencies: Proficiency in Sage, financial reconciliation, and operational systems.
Knowledge of South African tax and labor laws, including VAT and PAYE regulations.
Excellent organizational and time management skills to meet financial and operational deadlines.
Analytical skills for budgeting, forecasting, and decision-making.
Leadership and communication skills to liaise effectively with Centre Managers and external stakeholders.
Ability to streamline and improve operational processes.
Finance Officer requirements are: 5+ years experience of working on a Finance Officer or other similar position Experience with financial and accounting procedures Good practical experience with financial software Sage and MS Excel Good knowledge of financial regulations Strong analytical, numerical and time management skills Strong ethics, with an ability to manage confidential data Reliable and honest