Finance Assistant - Sales & Purchase Ledger Salary: R25,000pm Fully Remote (South Africa-based) Full-Time Position (UK Working Hours)
Start date: ASAP ( 1 week ) We are seeking a highly organized and motivated Finance Assistant to join our team. You will play a pivotal role in managing both the purchase ledger and sales ledger for selected subsidiaries within the Group, ensuring efficient credit control, invoice processing, and coordination with our factoring company, Time Finance. This is a fully remote role based in South Africa, supporting UK operations, with opportunities to work in a dynamic, fast-paced environment.
Key Responsibilities: Sales Ledger: Generate weekly debtor reports from Xero for credit control Provide weekly operational updates to the Operations Manager, highlighting payment-blocking issues Report on funding issues to the Finance Director Process remittance advices and verify funds received Prepare and send client statements; follow up on outstanding invoices via phone and email Ensure invoices are accurately entered into customers' systems and address disputes promptly Escalate unresolved payments to the Team Leader Develop a standardized process for sending debt recovery emails at key intervals Regularly review disapproved invoices on Time Finance Ledger and ensure escalation for recovery Monitor impending disapprovals on Time Finance Ledger to minimize month-end issues Collaborate with Team Lead and Time Finance contacts to reduce unallocated cash Update daily allocation trackers and post allocations in Xero Work with Time Finance to resolve outstanding issues Upload sales invoices to client portals as required Purchase Ledger: Verify supplier invoices: Match purchase orders (POs), confirm breakdowns for subcontractor invoices, and ensure proper VAT charge Ensure we have raised our own sales invoices for corresponding subcontractor work Upload verified invoices to Hubdoc Reconcile supplier statements and request missing invoices where necessary Notify the CEO when suppliers chase payments Maintain the penalty charge notice (PCN) log, process payments, and notify relevant staff, copying in the CFO for payroll deductions Conduct subcontractor verifications within Xero Experience & Skills Required: Minimum 2 years' experience in a similar finance role, managing both sales and purchase ledgers Proficient in Xero or similar accounting software Strong organizational skills with the ability to prioritize and manage multiple tasks Excellent communication skills, both verbal and written, particularly in managing credit control and supplier communications Detail-oriented with a focus on accuracy in financial reporting and record-keeping Ability to work independently, meet deadlines, and collaborate with international teams
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