Green Powered Technology (GPTech) is a global sustainable energy and infrastructure consulting firm passionate about engineering and energizing a sustainable future. We are a close-knit team of highly qualified technical and development professionals dedicated to making a lasting impact for realizing a sustainable future. Providing comprehensive services for the entire project lifecycle, we deliver solutions to help clients save money, enhance operations, protect the environment, and achieve sustainable impacts. We are a trusted partner for delivering sustainable solutions through ongoing engagement and continuous improvement. GPTech is a signatory to the Global Compact and supports the United Nations Sustainable Development Goals with an emphasis on providing technical support in the areas of Affordable and Clean Energy; Climate Action; Sustainable Cities and Communities; Clean Water and Sanitation; and Industry, Innovation, and Infrastructure. As a small business, we are proud of our big results. After just 13 years in business, GPTech has successfully supported more than 100 projects for over 30 clients in over 65 countries, with no sign of slowing down. Today, we are one of the world's leaders in employing innovative energy and engineering solutions to sustainably manage the earth's resources and meet societal needs. Visit www.greenpoweredtechnology.com for more information. About the Position: GPTech is seeking a Finance and Administrative Officer to support an upcoming United States Agency for International Development (USAID) project in Pretoria, South Africa. The Finance and Administrative Officer will support the field office's administrative; accounting, including general ledger, accounts payable, and monthly reconciliations; and payroll at the direction of the Communications Program Manager. The Finance and Administrative Officer will be responsible for managing the contract and finances of the project from the field office side and coordinate same with the GPTech Home Office in the U.S., ensuring compliance with all USAID rules and regulations. The ideal candidate will be organized, results-driven, detail-oriented, and able to execute tasks independently with a high level of accuracy. Responsibilities: Administrative:Manage all administrative functions for the GPTech office and the client.Take accurate meeting notes at all meetings.Prepare agendas and post-meeting reports.Participate in a variety of special projects and compile a variety of reports.Perform general office support duties, including ordering supplies, managing staff calendars and schedules, and maintaining order in conference rooms.Prepare for/support exhibits at conferences and other events.Keep track of tasks and expenses. Accounting:Manage general ledger accounting and monthly financial reports, including review of accounts payable vouchers, review of expense reports, and timely and accurate processing of payments of vendor invoices.Work closely with the Home Office to establish systems for vendor set-up, review, and approval to ensure accurate vendor information in the financial system.Ensure that accounts payable, payroll, prepaid, accrual, and fixed assets/accumulated depreciation accounts are reconciled monthly and comply with generally accepted accounting principles.Reconcile credit card accounts monthly, in compliance with generally accepted accounting principles. Produce monthly general ledger statement of accounts and submit it to the Home Office.Process travel expenses.Support external and internal audits.Carry out other related responsibilities and duties as assigned. Payroll:Review and approve payroll before processing. Manage monthly payroll reconciliation.Prepare weekly, monthly, quarterly, and year-end reports (e.g., gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions) for management.Ensure that staff salary deductions are made correctly and remitted in a timely manner.Communicate with SARS to ensure that all tax requirements are met.Maintain current knowledge of applicable wage and hour laws. Qualifications:Bachelor's degree in accounting or related field with a minimum of 4 years of related experience or equivalent combination of education and experience.USAID experience highly desirable.Experience with QuickBooks and advanced Microsoft Excel skills required.International development industry experience.Ability to read, write, and speak English.Demonstrated ability to work independently, prioritize, and develop timelines and schedules.Strong communication skills, both verbal and written, with the ability to interact effectively and professionally with all levels of staff and management with varying degrees of financial knowledge. Thank you for applying and for your interest in Green Powered Technology. Only qualified candidates selected for further screening will be contacted. Candidates will be evaluated continuously. All are encouraged to apply as soon as possible, as employment may be contingent upon a successful background check, security clearance, and/or customer approval. The physical demands and work environment that are described in this position description are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act. This position description is a summary of the essential functions and requirements of this position. This document is not intended to be a comprehensive list of all duties and requirements of the position; at any time, the employee's manager may assign other duties as related, or as otherwise deemed appropriate and necessary, within the general scope of the role, without the need for additional compensation. Green Powered Technology is proud to be an Affirmative Action/Equal Opportunity employer and encourages diversity and inclusion in the workplace. We are committed to providing equal employment opportunities for all persons, in all facets of the employment process. Green Powered Technology prohibits the discrimination and harassment of any kind based on race, color, religion, age, gender, sexual orientation, gender identity or expression, national origin, citizenship status, marital status, parental status, genetic information, disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.
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