Finance and Human Resources AdministratorOur client, a company who specializes in perishable logistics, is looking for a Finance and Human Resources Administrator. Your HR/Finance/Administration background will add depth to the administration team.Duties & ResponsibilitiesPrimary ResponsibilitiesReceive all supplier invoices over email or from workshop, handyman, etc. physically.Scan and save invoices scanned to the common drive daily.Process supplier invoices in the accounting system to the various general ledger codes and supplier accounts.Maintain a daily list of outstanding supplier invoices for payments.Conduct monthly supplier reconciliations.Ensure all use of diesel/printers, etc. is invoiced out to relevant parties at the end of every month.Download printer usage details to send through to printer supplier for monthly invoicing.Match payments to supplier invoices in general supplier accounts and the supplier COD account.Contact suppliers for invoices when required or when there are discrepancies in invoices or statement balances.Update supplier payments excel spreadsheet for all 30-day accounts suppliers and other suppliers that are paid at month end or during the month.Load payment requests from various employees on the banking system to be checked and released.Number and check the allocations of the daily cashbook processed.Save all proof of payments from the banking system.Prepare customer invoices as required by differing departments.Load VAT release payments from clearing docs to SARS e-filing website and through onto the bank for duty paid shipments.Save documents received from the border on the common drive.Check manifest sent through from the border team to ensure invoicing accuracy.Create all invoices in the easyclear system and send to be checked.Retrieve and open all post addressed to the company.Assist with completing credit applications and any other applications required by the company.Handle trip money, ensuring accuracy and accountability.Receive slips and delivery notes from various employees that come from the site.File slips and notes in files and scan/save digital versions if needed.Send reminders for payments if stock is running low or services providers have not been paid for a while.Ensure that all physical files and digital files are always up to date.Assist with interim & month-end customer statements.Occasionally assist with cashbook and bank statements.Assist with petty cash and cashbook during month end when required.Track all maintenance and repairs done on trucks.Handle HR scanning and filing.Keep track of all department customer claims against the company.Compile letters to be distributed to suppliers or customers over claims in process.Assist with ordering stationery and checking deliveries.Assist with setting up new employees.Complete any documents required for the business.Desired Experience & QualificationExperienceExcellent bookkeeping and administration skills.Proficient in Excel.Ability to multitask.Some legal background is preferred.QualificationMatricBookkeeping or any qualification in a related field.Package & RemunerationMarket related
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