Key Responsibilities:Accounts Receivable:Receive all subcontractor invoices with supporting documentation on a daily basis and ensure they are date-stamped.Review and prepare all subcontractor PODs for correct documentation.Bundle subcontractor claims from the Accounts Receivable department.Ensure the Loadcon number matches the subcontractor invoice's.Receive debtor invoices daily from the Accounts Receivable department.Accounts Payable:Review subcontractor invoices for correct amounts invoiced (as per subcontractor instructions).Prepare creditor bundles per subcontractor/supplier for review by the accountant and submit for entry into Syspro.Submit all miscellaneous expenses incurred by subcontractors for invoicing by Accounts Receivable and recovery from monthly payments.Reconcile creditor payments monthly.Prepare EFT payments and send proof of payment to all subcontractors and suppliers.Subcontractor Delivery Notes:Obtain a list of outstanding subcontractor delivery notes weekly from the Accounts Receivable department.Notify each subcontractor twice a week of which delivery notes are outstanding.Obtain invoices and delivery notes with supporting evidence as soon as possible from the subcontractor.Follow up daily on outstanding subcontractor documentation by phone and email.Present a weekly list of outstanding delivery notes related to subcontractors to Management with reasons.Daily follow-up on outstanding PODs and reasons for long-standing PODs.Handle all subcontractor inquiries regarding their accounts.File all documentation related to debtors and creditors of subcontractors.General Duties:Weekly reconciliation of subcontractors' diesel accounts.Daily follow-up on outstanding PODs and reasons for long-standing PODs.
Prepare a report for Management.Handle all subcontractor inquiries regarding their accounts.File all documentation related to debtors and creditors of subcontractors.Review entries on the creditor system - review bundle entries (Syspro).Request and follow up on information needed for BEE Verification.Monthly reconciliation of subcontractor loan accounts in General Ledger/Syspro - write journals for corrections.Any ad-hoc tasks as assigned by management.Filing:File all documentation and printouts - creditor bundles and month-end payments.File journals.File monthly documentation as requested by Management.