The Finance Administrator will assist the Finance team in the day-to-day record keeping of financial transactions. This may involve, but not be limited to, maintaining the accounts payable and accounts receivable function, processing transactions through the subsidiary ledgers, monitoring transactions through the bank account, raising purchase orders and resolving queries from debtors and creditors.
Creditors Control
Managing creditors relationships
Completing creditors lists for all companies within the group
Saving all invoices, purchase orders and proof of payments into relevant folders
Preparing all information on Sage (PO's, Invoices etc.)
Identifying and preparing list of creditors to be paid each month for all companies with the group
Prepare and monitor creditors age analysis
Load creditor payments for all companies within the group
Maintaining creditor master data
Assist in cost savings tasks by obtaining and comparing comparative quotes
Debtors Control
Managing debtors' relationships
Preparing revenue registers for all companies within the group
Preparing sales invoices on Sage and sending them out to necessary persons
Following up on payments from all debtors within the group
Prepare and monitor debtors age analysis
Maintaining debtor master data
Following up debtor payment agreements
Communicate (both verbal and written) with debtors regarding overdue accounts
Preparing debtors file and creation of debtor's accounts in the system
Data Capturer
Preparing Bank imports for all companies within the group
Keeping the FAR up to date (Maintaining and tracing any acquisition & disposal)
Banking
Maintain a list of bank accounts for all companies within the group
Pull and save all bank statements for all companies within the group
Assist with the opening and closing of bank accounts within the group
Complete all FICA requirements within the group
Complete all KYC requirements within the group
General
Assist asset management business unit with ad hoc reporting requests
Maintaining accounts of small entities within the group
Liaise with various stakeholders i.e. Sars and bankers
Compliance and Governance
Execute in adherence to all relevant regulatory and business practices.
Active risk management by applying and promoting a culture of on-going detection and resolution of Statutory, Regulatory compliance breaches
Ensure timely delivery on all statutory reporting requirements
Assist in providing support for all audit requirements within the group
Requirements
BCom (Accounting degree) or equivalent
Minimum of 2 years' experience in a similar / Finance related role
Exceptional written and oral communication skills
Ability to effectively learn and acquire new knowledge and skills
Proficient in Word, Excel, PowerPoint, and Sage systems.
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