JOB PURPOSE The Finance Administrator will ensure the timely recording of financial transactions in line with the requirements of the internal finance policies and procedures and those of the donors. They will prepare financial reconciliations and reports for authorisation and will generally ensure the integrity of the financial data of IEJ.
ABOUT YOU We are seeking a highly organised individual with excellent time management skills and a strong sense of accountability. The ideal candidate will demonstrate professional integrity, meticulous attention to detail, and a strong work ethic. You should be self-driven and resourceful, able to manage your tasks while thriving in a team environment. Strong communication skills are essential for success in this role.
MAIN RESPONSIBILITIES Financial Accounting and Reconciliations Prepare and process accounting entries accurately and in a timely manner, and in compliance with financial procedures. Ensure all financial transactions have valid and complete supporting documents in the financial system and on file. Ensure that all financial transactions are correctly allocated to projects, donors and activities in line with the approved budgets. Process monthly payroll journals and ensure that all third-party payments are correctly allocated. Carry out monthly balance sheet reconciliations, including bank recons, accounts payables, accounts receivables and all relevant control accounts. Carry out month-end procedures to ensure that all financial transactions have been captured accurately and completely. Ensure that all direct and card-based payments are properly recorded and accompanied by supporting documents. Maintenance of fixed asset register, calculations and processing of depreciation and asset disposal journals. Support Grant Financial Management Assist with collating information and documents for donor reporting. Provide costing support for compiling funding proposal budgets as and when required. Provide support to the Finance and Operations Director (FOD) during donor audits. Ensure that monthly income recognition journals are processed in line with grant budgets, donor guidelines and project implementation progress. Keep track of all accrual-based grants and ensure invoices and claims are submitted to the relevant donors in line with grant agreements and project spending. Assist the FOD with the management and tracking of sub-recipients' finances and reporting. Develop and maintain tracking systems for project finances and spending, including periodic cash requirements. Accounting and Regulatory Requirements Compliance Ensure that all finance processes comply with internal controls and SOPPs. Perform VAT bi-monthly recons and submit VAT returns in a timely manner. Follow-up Staff Debtors Accounts – reconciling and accounting for cash advances issued. Assist in the organisation's annual audits and respond to auditors' requests for documents and information. Budget and Cashflow Management Assist FOD with compiling cash flow projections by liaising with project teams and project administrators to determine quarterly cash requirements that align with project activities and grant budget timelines. Assist in the preparation of monthly, quarterly, and annual financial statements and variance reports. Maintain a complete filing system to support financial records, including supporting documents for payments and processed journals. Comply with the organisation's information management system and procedures. SKILLS AND EXPERIENCE Required skills and experience include: Accounting degree or similar relevant tertiary qualification. 3 - 5 Years' relevant accounting experience. Solid experience in Accounts Payables, Accounts Receivables, SARS VAT Returns, General Ledger, journals, Cashbook, and month-end procedures. Experience with Xero and Advanced Excel. Experience working in donor-funded organisations and project-based accounting is highly advantageous. CONTRACT 3-year contract
SALARY (TCTC) Market-related
LOCATION Braamfontein, Johannesburg
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