Farming And Feedlot Admin Assistant

6 months, fixed term contract.Feedlot and FarmingPerform general administrative duties:feed usage reconciliation;feed stock reconciliation;credit card reconciliation;capture and recon of delivery notes for feed and medicine;keeping mortality records and analysis there-of up to date;ensure availability of OHS and other general checklists and templates;filing (batches; checklists; etc.
);general data capturing;weekly meeting minutes; andother duties as required.Send weekly updates of above to relevant departments where required.General HR functions for feedlot and farm personnel:Submit bi-weekly wages as per timesheets and agreed overtime;Loading personnel leave on Sage;Assist with HR duties where necessary; andEmployee Checklists (FMD).Medicine:Do weekly medicine stock take;Receiving of deliveries; andOrder stock as needed.Obtain quotes as needed for feedlot related repairs and maintenance and / or upgrades.DigiStar Feeding Program:Keeping program up to date (Pen Data; Feed Rations; Feeding Schedules; Feed Ingredients).Assist in keeping office tidy and overseeing cleaning as well as availability of general office supplies.Receiving of Guests and assisting with meeting preparations.Must be available to work weekends.
Feed storeQuality control of raw materials in feedstore and monthly sample analysis.
PPECoordinate the ordering and delivery of necessary appropriate PPE.
General SHEQ compliancePrepare and disseminate departmental reports for management review and others (injury report for Feeders.