What being part of the Sigma Family means for youFacilities and Transport Administrator As a Facilities and Transport Administrator, you will be responsible for providing comprehensive support to the business by building strong relationships with key stakeholders and focusing on maintaining trackers, procuring goods and services, overseeing building maintenance, and managing projects.
You will report directly to the Business Support & Transport manager.
Location: Berg River Boulevard Paarl, 7646 South Africa
Sigma Family At Sigma, we stand out and have now been acknowledged 2 years in a row by the Sunday Times as one of the Best Places to Work - voted by our people.
Our core mission is to #ImproveEverythingAlways, with a strong focus on our people.
That's why we are seeking exceptional individuals to join us and represent our clients, delivering top-tier customer service across various industries.
What being a part of the Sigma Family means for you: Career development and opportunities to apply for internal promotions following your probationary period.Monthly, Quarterly, and Annual awards with marvelous prizes.Resources such as the Employee Assistance Program (EAP) and Mental Health First Aiders to support you when life might not be going quite as you expected.Receive a tree in the Sigma Forest when you pass probation to review how your tree is reducing your carbon footprint.Medical Insurance – Covers doctor visits, optometrist appointments, dental assistance, funeral cover, and Group Life Cover, all provided free from the Sigma Family to you.Transportation Benefits – Making your journey to work easier with our amazing shuttle services.Join communities and collaborate with your colleagues on our internal Social Media platform.The opportunity to be a part of an equal, diverse, and inclusive workplace – all amazing people are welcome in the Sigma Family.A bit more about the Opportunity...What Your Day-to-Day Will Look Like: You will be responsible for developing, monitoring, coordinating, and implementing the company's transportation processes while liaising with the transport service provider to ensure the highest level of service delivery to the staff.
You will manage, distribute, and monitor office supplies, maintain a clean and orderly reception area, oversee lockers including procurement, allocation, and tracking, and handle asset control including tracking and issuing equipment.
You will assist with liaising and addressing requests from the landlord, support facility and maintenance tasks, including arranging callouts as needed, and supervise onsite work teams and contractors as required.
You will allocate and manage access control in compliance with company and landlord standards, have general oversight of soft services on the site including cleaning and security teams, coordinate and track parking bay assignments, and address facility emergencies promptly.
You will demonstrate flexibility to work across multiple sites and promote a health and safety culture within the business.
You will handle all transport-related inquiries, oversee booking applications for new joiners, movers, and leavers, coordinate staff pick-up and drop-off times, follow established procedures for addressing complaints related to onsite pick-ups and drop-offs, monitor and report on transport efficiency and occupancy rates, and track and report on transport audits.
You will liaise with client services to coordinate pick-ups and drop-offs for clients.
What amazing People will bring to the roleWhat Amazing People Will Bring to the Role: You have excellent experience working within the Facilities & Transport environment.
You have strong collaboration and teamwork skills, pay attention to detail, and possess great problem-solving and decision-making skills.
You have excellent communication and interpersonal skills with great interaction, excellent organizational and multitasking abilities, a high level of confidence and integrity, and are a team player with a positive can-do attitude.
You have an unquestionable willingness and desire to learn, grow, and develop within the Facilities and Transport department.
You can work under pressure in an ever-changing environment, and you are self-motivated and deadline-oriented.
Requirements: You have a Matric (Grade 12) or equivalent qualification.Administrative Diploma/equivalent is advantageous.Previous experience in a similar role is advantageous.You have 1 - 2 years' experience completing administrative duties.Proficient skills in the use of Microsoft Office products, particularly Excel.You can display a strong sense of resilience whilst under pressure.You have a good command of the English language (written and verbal).You are confident and thrive in pressured environments.Simple and Straight Forward Recruitment. We don't see the value in making candidates jump through hoops.
Once we receive your application via ICIMS, if you meet all relevant criteria as stipulated on the advert, we'll proceed with further shortlisting & start your application process.
If you like the sound of being part of the Sigma Family, then don't wait and get applying!
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