Description: Your opportunity:
Reporting to the CAO, and working under the direction of the Property and Facilities Supervisor, the incumbent is committed to professionalism in delivering a high standard of service across a wide range of operations. The Facilities Coordinator acts as a Faculty's representative on a range of matters related to space or facilities, responsible for supporting all aspects of the facilities portfolio and assists with the fluid daily operation of the Faculty.
Your responsibilities will include: Coordinating and communicating work being performed on facilities to minimize disruptions to daily operations Applying established standards to control the distribution of access to designated University spaces Responding to incidents and notifying appropriate staff, supervisors and/or authorities as required Determining logistical details required for office renovations and moves Conducting routine building inspections Troubleshooting and resolving routine maintenance requests Liaising with stakeholders to coordinate space and resource requirements Liaising between clients and Facilities Essential Qualifications: College Diploma (2 years) or acceptable combination of equivalent education and experience. Minimum three years experience in coordinating building management, facilities maintenance, or facilities projects Experience with the delivery of services to multiple client groups (including faculty and students). Proven initiative; attention to detail skills and the ability to juggle multiple tasks and meet difficult deadlines Demonstrated commitment to customer service excellence with a solution oriented focus. Proven ability to work with a variety of clientele, including construction/trades contractors. Ability to read floor plans, follow instructions including technical descriptions of systems related to access (e.g. SALTO) and telecommunication (e.g. Microsoft Teams Voice). Mechanical aptitude, manual dexterity, ability to lift and move equipment, and moderately heavy objects. Demonstrated intermediate level computer skills with Microsoft Word, Excel, PowerPoint and Outlook. Excellent judgment, problem solving and organizational skills Good technical writing skills to prepare user documentation Excellent interpersonal skills and oral communication skills Assets (Nonessential): Experience working in a University or College setting Familiarity with University of Toronto policies and procedures Notes: This is a TERM position until May 2026.
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