Position overview:
A leading company in the property management industry is seeking a skilled Facilities Coordinator to support the Village Manager at a vibrant Retirement Village located in the Northern Suburbs of Cape Town.
The Retirement Village operates as a Sectional Title Scheme, and prior experience and knowledge in this field would be highly beneficial. The primary responsibilities will involve the administration and coordination of facilities processes within the Retirement Village.
Qualifications and permits:
Sectional Title certificate from Paddocks would be advantageous
Professional Driving Permit (PDP) would be beneficial but not mandatory
Desired qualities:
A genuine passion for older adults
Empathy
Patience
Professionalism
Supportive
Desired skills:
Computer literate (Google workspace, Excel, Word)
Excellent verbal and written communication skills (fully bilingual in English & Afrikaans)
Excellent organizational & time management skills
Excellent administration skills
Customer service orientated
Problem solving
Attention to detail
Soft skills are essential
Key duties and responsibilities:
Screening of service providers/contractors entering the Retirement Village
Accompanying service providers/contractors on site in a supervisory role, as and when required
Understanding and interpreting requests and instructions from owners/trustees and processing such requests
Following maintenance processes and procedures
Facilitating common property maintenance jobs
Arranging for such repairs to, and maintenance of, the Common Property, equipment or infrastructure, including all common garden areas, refuse removal, Care Centre, Club House, and exterior of the buildings
Negotiating with professional firms/consultants/contractors and others, for the compiling of specifications of work to be done, when so instructed by the Body Corporate
Ensuring the optimization of the irrigation of the common gardens to minimize water use while ensuring that the gardens are well cared for and present well
Assisting with maintaining generators and diesel levels
Basic understanding of utility management
Arranging annual Health & Safety inspections and managing actions, post inspections
Complying with the comprehensive fire and evacuation/emergency preparedness plan for the Scheme
Ensuring that estate vehicle(s) are maintained and managing driver(s)
Ensuring that fire equipment is maintained and serviced
Knowledge of insurance fundamentals
Facilitating insurance claims and broker liaisons
Understanding payment processes (quotations and invoices)
Assisting with overseeing all the security-related services rendered to the Scheme
Experience in dealing with owners and tenants and reporting to a board of trustees
Additional notes:
Minimum 3 years' related experience
Ability to work flexible hours, including evenings and some weekends, if necessary
Salary dependent on experience
Successful candidate to start as soon as possible
Job Type: Full-time
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