Job title : Facilities Co-OrdinatorJob Location : Western Cape, Cape TownDeadline : February 09, 2025Quick Recommended Links Jobs by Location Job by industries PRIMARY DUTIES Reception and switchboard duties General office administration and assistance Events co-ordination Building and office maintenance managed through Forcelink Assist with overseeing all renovation, refurbishment and building projects Co-ordinate and implement awareness campaigns OHS compliance Visitor access Assist in manage designated sites Assist in managing sub-contractors Client liaison Invoicing submission and control Management Reports Implement and adhere to Processes and Procedures Assist with tenants and leases Ensure deadlines are met efficiently and effectively Support to the business and all departments Travel co-ordination and arrangements Archiving co-ordination SECONDARY DUTIES Manage Designated Sites Maintain service levels Complete customer focus Provide pro-active inputs Feedback and communication to line manager Manage Contractors Ensure a valid Service Level Agreement (SLA) exists and know all the SLA terms and conditions Ensure proper service delivery according to the SLA agreement Performance measurement and if needed institute non-conformances Approve service schedules Initiate and approve requests for service Follow up on outstanding Work Orders and Requests Ensure all planned maintenance activities are adhered to Ensure proactive approach by logging proactive calls on a daily basis HSE Requirement Report all accidents and incidents Assist Health and Safety Committee Assist with OHS awareness campaigns Ensure OHS compliance Maintain servicing records Client Liaison Regular Task Feedback to client Ensure client satisfaction Complete all / any client requests Feedback to Head Office Invoicing Control Ensure quotations are received and processed for approval with line manager Compare invoices to Work Orders Reconcile invoices at end of the month Approve and process of payment within specified time frame and forward to Accounts Familiarise with the approved invoicing procedure and abide by them Ensure timeous submission of invoicing by Contractors Qualification Requirements and work-related experience Grade 12 Min 2-3 years' experience in facilities management industry Experience in writing and presenting reports Good working knowledge of MSOffice Previous experience creating and maintaining budgets Basic understanding of Employment Equity Knowledge of creating Job Specifications Experience of contract administration Knowledge of pre-planned maintenance services Knowledge of safety, fire and emergency procedures Knowledge of Occupational Health and Safety Act and relevant legislation Knowledge of SLA's Knowledge of basic technology in building (handyman, plumbing and construction) Real Estate jobs