Position: Export Admin Controller in the Agri-sector
Appointment: start date 1 December 2024
Salary: Competitive salary industry related and no pension and or medical aid provision.
Holidays: 21 working days per calendar year during low season
Company policies and procedures applicable.
Scope of work:
Export Admin on Dry cargo Exports for Far East and Middle east Markets
- Peak Season Runs November to June.
Back Up function in current Export Admin overall (fresh export division).
Export admin entails all export related documentation and instructions to and from growers/customers/service providers and controlling bodies as applicable and the subsequent data capturing of related information.
Requirements:
Attention to detail and sense of urgency critical.
Impeccable work ethics with full understanding of the pressures and hours of logistics operations both ocean and road.
Min 2 years' experience required with a good understanding of supply chain, fruit (Apples, Pears and berries) and freight terminology and export documentation requirements and procedures.
Task orientation.
Own transport and valid driver's license.
Matric.
A secondary tertiary education/diploma/course in export administration.
TRADE OPERATIONS HEAD LINE ACTIONS:
Finalising bookings, sending SI's.
Checking and approving documents.
Bookings and communication with shipping lines.
Update details about documents status/dates.
Update LC summary with all relevant information.
Upon receiving order confirmation from the trading desk, communicate with the customer and ensure receipt of the LC before loading of the container.
Verify all the details on the LC against the order/details received from the trading desk.
Request corrections of the LC if necessary.
Send to Kargo Care LC details and documents instructions.
Keep LC summary updated with all relevant details.
Keep track of volume indicated on the LC and actual tonnage loaded. Ensure that no containers have been loaded with no LC at the background.
Receive drafts and finals of shipping documents from Forwarder, verify it and request corrections if necessary.
Prepare additional documents required for LC shipment.
Dispatch set of original documents according to LC instructions upon receiving confirmation from the trading desk or finance department.
Follow up on the documents arrival date and raise queries with DHL if needed.
Request and prepare guarantee letters to the shipping lines if necessary.
Ensure receipt of Intakes, Packing lists, Invoices.
Adjust the Excel packing list according to the actual net weight calculations.
Process SI in EXCEL for every container and email it to Forwarder according to required deadlines.
Prepare clear documents instructions per customer and share it with Export Coordinator.
Inform Export Coordinator of any changes in document instructions.
Update Kargo Care on the document's instructions and any changes.
Customer Invoices:
Prepare vessel file for invoicing (incl. SI, PO, Supplier invoice, packing list, VGM) and submit to Trade desk for approval.
Once signed off, hand it over to Finance for processing.
Prepare Excel invoice with the prices per kg for customers.
Email invoices to customers directly.
Packing Lists: Prepare customer packing list and share it with customer.
Check Draft Docs:
Share with Forwarder all input documents (SI, Invoice, Packing list, Specification) according to set deadlines.
Instruct originals to be processed.
Combine shipping and commercial documents and email it to the customer for confirmation.
In case of no-reply from the customer, send a follow-up.
Process correction of draft shipping documents in case of customer request and send it for 2nd approval.
Process final documents upon receipt of customer approval and send for customer approval.
Dispatch original documents as per VD protocol.
Share with VD and customer DHL number.
Request release from the shipping line upon VD request.
Track parcel waybills:
3 times a week perform tracking of the vessels and update rolling plan on ETD's, ETA's, transhipments details.
Inform the trade desk and raise the question with respective shipping line in case of deviation of the dates for more than 3 days.
Monitor documentation's status/deadline daily and follow up with the respective party in case of delay.
Distribute vessel and docs tracking file to customers weekly.
Update on Shipping summary discharged and or gated out.
Job Types: Full-time, Permanent
Pay: R14000,00 - R22000,00 per month
Education:
High School (matric) (Required)
Application Deadline: 2024/11/30Expected Start Date: 2024/12/02
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