Direct message the job poster from SpatialedgeCo-Founder | Director | COO @ Spatialedge We are looking for someone to provide high-level administrative support to senior executives, ensuring that their day-to-day operations run smoothly and efficiently. This role involves a wide range of responsibilities, from managing schedules and communications to handling confidential information and coordinating complex projects. The ideal candidate is highly organised, proactive, and able to anticipate the needs of the executive, enabling them to focus on strategic initiatives. Responsibilities Calendar Management: Maintain and coordinate schedules, including meetings, appointments, and travel arrangements. Prioritise and manage multiple requests while ensuring the person's time is used effectively. Communication Management: Act as the primary point of contact for the person, handling all incoming communications (emails, phone calls, and messages) with discretion and professionalism. Draft and respond to correspondence on behalf of the executive when required. Travel Coordination: Organise complex travel itineraries, including booking flights, accommodations, transportation, and preparing detailed travel schedules. Ensure all travel arrangements are seamless and efficient. Meeting Preparation: Prepare rooms, snacks and drinks for meetings. Project Coordination: Assist with the planning, coordination, and execution of special projects, ensuring that deadlines are met and objectives are achieved. Liaise with internal and external stakeholders as needed. Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times. Expense Management: Track and manage the person's expenses. Administrative Support: Perform various administrative tasks, including filing, organising documents, ordering office supplies, and managing the executive's office environment. Relationship Management: Build and maintain strong relationships with key stakeholders, both internally and externally, to facilitate smooth communication and collaboration. Problem Solving: Anticipate the needs of the executive and proactively address potential issues before they arise. Provide solutions to complex problems in a fast-paced environment.Qualifications Experience: Proven experience as an executive assistant, personal assistant, or in a similar role supporting senior executives.Excellent organisational and time-management skills, with the ability to manage multiple priorities and deadlines.Strong written and verbal communication skills, with attention to detail.Proficiency in office software and familiarity with digital communication tools.Discretion and trustworthiness in handling confidential information.Ability to work independently and make decisions in a fast-paced environment.Strong interpersonal skills, with the ability to build relationships at all levels of the organisation.Seniority levelSeniority level Mid-Senior level Employment typeEmployment type Full-time Job functionJob function Administrative Industries IT Services and IT Consulting Referrals increase your chances of interviewing at Spatialedge by 2xGet notified about new Executive Personal Assistant jobs in Stellenbosch, Western Cape, South Africa.Admin Assistant Retail - iStore Pre Owned Canal Walk Cape Town Cape Town, Western Cape, South Africa 19 hours ago Bellville, Western Cape, South Africa 1 week ago Cape Town, Western Cape, South Africa 2 days ago Administrative Officer: Property Support, Ref No DOI 129/2024 Cape Town, Western Cape, South Africa 13 hours ago City of Cape Town, Western Cape, South Africa 1 week ago City of Cape Town, Western Cape, South Africa 1 week ago Cape Town, Western Cape, South Africa 4 days ago Strand, Western Cape, South Africa 3 days ago Cape Town, Western Cape, South Africa 13 hours ago Admin Assistant: Property support-2 posts available, Ref No. DOI 134/2024 Cape Town, Western Cape, South Africa 13 hours ago Cape Town, Western Cape, South Africa 3 days ago Southern Suburbs, Western Cape, South Africa 1 week ago Cape Town, Western Cape, South Africa 2 weeks ago Cape Town, Western Cape, South Africa 3 days ago City of Cape Town, Western Cape, South Africa 9 hours ago City of Cape Town, Western Cape, South Africa 1 week ago Finance Assistant and PA to Finance Executive Somerset West, Western Cape, South Africa 1 week ago Cape Town, Western Cape, South Africa 22 hours ago Cape Town, Western Cape, South Africa ZAR8,000.00-ZAR8,000.00 2 weeks ago Cape Town, Western Cape, South Africa 2 weeks ago Cape Town, Western Cape, South Africa 2 weeks ago Cape Town, Western Cape, South Africa 8 hours ago Cape Town, Western Cape, South Africa 1 week ago Cape Town, Western Cape, South Africa 3 days ago City of Cape Town, Western Cape, South Africa 2 weeks ago Wellington, Western Cape, South Africa 2 weeks ago Cape Town, Western Cape, South Africa 3 days ago Cape Town, Western Cape, South Africa 2 months ago Cape Town, Western Cape, South Africa $700 - $950 2 weeks ago Office Administrator & Warehouse Admin Assistant Cape Town, Western Cape, South Africa 3 weeks ago Bellville, Western Cape, South Africa 1 week ago Cape Town, Western Cape, South Africa 3 weeks ago Cape Town, Western Cape, South Africa 3 months ago We're unlocking community knowledge in a new way. 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