The main responsibilities of this position include:Diary management / Coordination & AdministrationPlanning and organization of extensive travel schedulePlanning and organization of daily and monthly schedule/agenda of Country Manager:o Management, organization, and optimization of the diarieso Meetings and other commitments schedulingo Team meetings, workshops etc. as requiredFollow-up of monthly and quarterly reporting of all Managers, Asset Owners etc. , scheduling, agenda management, meeting minutes, documentation, etc.Document development, review and amendment, namely for Monthly and Quarterly Reports in the appropriate format.Implement and maintain contacts registration database.Interface with the broader teams for coordination meetings.Supporting the Country Manager various reports and any other related items.Business travelIn charge of requesting flights and travels logistics for Country Manager.Monitoring travel costs and periodical reporting for the South African team.Monitoring travel roster of team members and ensuring adherence to the travel policy.CommunicationCoordinating communication efforts to the internal stakeholders (local team).FinancialAssist in the preparation of reports i.e. track spend vs budget.Collate and update monthly cash flow request from various Business Lines's.Follow-up of all Request for Commitment requests, PO requests, collection of signatures, registration of documents etc.GeneralSupport BL's Senior Managers as and when required.Provide high level support and coordination with Office Management team in Cape Town.Any ad hoc task as required from time to time.QUALIFICATIONS:The ideal candidate will be/have:Matric (Grade 12) qualification mandatory;Related certification / course advantageous;Previous experience in a renewable energy or related environment is a distinct advantage;At least, 5 years of relevant experience in a similar role is essential.Proficient in MS office tools (Power Point, Excel, Word, Visio…etc).Fluent in English.Key Skills:Team spirit and positive attitude;Professionalism and ethical conduct;Attention to detail is essential;Able to communicate effectively at all levels of the organization;Proactive, resilient and ability to work under pressure;Ability to adapt to multicultural environments;Excellent verbal and written communication skills;Ability to organise effectively and prioritise own workload;Respectful and confidential.Suitable candidates interested in applying for this vacancy need to submit a detailed CV and a Cover Letter motivating your application and interest in the position.
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